Coordinate financial award management with Accounting
Operations staff.
Assist in updating and maintaining the Grant Services web
page
Process proposal submissions and grant awards in Workday and in
electronic and paper files; issue appropriate correspondence
regarding submissions and awards; maintain audit-ready files; and
coordinate grant award payment processing.
Collaborate with other Grant Officers and the Director of CRE
to ensure University policies comply with government
regulations.
- Manage federal grant processes and internal campus processes
related to grants in collaboration with other Grant Officers.
- Work with faculty and staff to develop grant proposals and
prepare reports for institutional grant projects.
- Assist with proposals for other institutional projects.
- Oversee utilization of the Academic Affairs match fund and
coordinate approvals for spending indirect cost distribution funds
by the college and Principal Investigator (PI).
- Coordinate and conduct training programs to enhance the campus
community's grant-seeking, project development, and grant-writing
skills.
- Serve as a resource to the University on grant seeking,
including participating in New Faculty Orientation and serving on
appropriate committees.
JOB REQUIREMENTS:
Required:
- Bachelor's degree in a related field required.
- Minimum of two to three years of experience in grants
administration, sponsored programs, or research administration; an
equivalent combination of education and experience will be
considered.
- Exceptional organizational skills, the ability to interpret
complex guidelines, and a proven ability to perform independent
research
- Demonstrated ability to interpret complex guidelines.
- Excellent communication skills.
- Proficient in Microsoft Office, with aptitude to learn new
software and systems.
- Advanced communication (written and verbal) skills, analytical
skills, project/process management skills, computer/technical
skills, and equipment operation skills
- Ability to lead information and training sessions
- Office/administrative support skills
- Internal and external interaction/collaboration of the
following:
- Exchange routine, information and/or answering routine
questions
- Exchange detailed information or resolve varied problems
- Access to and/or works with sensitive and/or confidential
information
- Identify the needs/concerns of others, determine potential
solutions, resolve or redirect appropriately
- Persuade, gain cooperation and acceptance of ideas or
collaborate on projects
- Routine problems solved using established procedures
- Moderate complexity issues requiring interpretation of
guidelines
Preferred:
- Working knowledge of federal grant regulations (e.g., Uniform
Guidance/2 CFR 200).
- Certified Research Administrator (CRA) credential, or
willingness to pursue certification.
- Experience in a higher education or nonprofit research
environment.
- Ability to lead information and training sessions.
- Experience working with sensitive and/or confidential
information.
To ensure consideration, qualified/interested applicants must
submit a cover letter and resume on Xavier University's website.
Review of applications will start on
November 2, 2026 and
applications will be accepted until the position closes at the
University’s discretion.
Candidates selected for the final stages of the interview process
will be asked to provide the names and contact information of three
professional references.
Xavier University is part of the 500-year-old Jesuit Catholic
tradition of academic excellence in the liberal arts. Guided by our
mission and values , we welcome and support members from
diverse backgrounds and life experiences. We unreservedly commit to
open and free inquiry, deliberately seek out multiple perspectives,
and create a campus where everyone feels a sense of
belonging
. Our campus is located in the vibrant and thriving city of
Cincinnati , which has
an array of neighborhoods and activities to suit many
interests.
Benefits - applies only to full-time positions:
Xavier University offers a wide array of complementary and
affordable benefit options to meet the financial, educational,
health, and wellness needs of you and your family. Eligibility
varies by position and employment class:
- Comprehensive insurance plans including medical, dental, vision
and prescription coverage.
- Tax advantaged accounts including health savings accounts,
flexible spending accounts, and dependent care account.
- Financial security via life and long-term disability insurance,
accident and illness insurance, and retirement savings plans.
- Generous paid time off work options including vacation, sick
leave and holidays.
- Tuition remission for employees and their eligible
dependents.
