Review payroll-related reports to assist with payroll verificationCommunicate and submit forms as needed to ensure errors are corrected and payment is accurate and timelyTrack appointment expected end dates and collaborates with HR Partner on communication to supervisor to ensure appointment is extended or ended appropriatelyServe as an Extension HR Time administrator; monitor time sheets and time reports to ensure accurate time reporting and approvalAfter consulting employee supervisor, approve/adjust Time submissions as neededServe as Extension HR absence administrator; monitor absence submissions and related absence report to ensure accurate reporting and approvalCoordinate with OHR's leave team as neededServe as a resource for and provides assistance to Extension employees regarding time, absence, and leave questions30% Search Support:- Maintain HR intranet pages and Extension careers page
- Make candidate status updates in the recruiting solutions system; communicating with candidates as needed
- Complete candidate reviews for proper work authorization and potential conflicts of interest
- Assist with submitting background check requests for compliance with various background check requirements
- Communicate with new hires and supervisors
- Track and monitor hiring process for 80+ intern and seasonal hires
- Provide administrative support for searches as needed, such as sort application materials, coordinate interviews and background checks, etc.
20% General HR Support:- Coordinate with Admin for Sr Associate Dean on Academic promotion process for Extension Educators and Professors, submitting required documentation to OHR for final entry
- Complete I-9s (in-person and virtually)
- Maintain employee personnel files in Perceptive Content; file new documents as needed
- Collaborate with Extension IT to maintain the Extension employee directory
- Track and request Person of Interest appointments, collaborating with HR Partner on any necessary communications
- Provide technical assistance during orientation & training sessions
- College tracking of Safety of Minors background checks and related
- Other duties as assigned
10% Federal Benefits support:- Provide Federal Benefits reporting; requesting payments as needed
- Process federal benefit changes
- Provide required copies for federal retirements
- Provide reports as needed regarding federal benefits
- Submit payments for employee and employer contributions and reconcile payments
QualificationsRequired Qualifications: - High School Diploma/GED.
- Four years of related work experience doing things such as payroll, time, and/or absence processing, verification and validation. Training and education in HR and Payroll areas may be substituted for some of the years of experience.
- Experience handling confidential and time-sensitive materials.
- Experience successfully interacting and establishing cooperative working relationships with all levels in an organization.
- Proficient skills in Microsoft Office Suite (Word, Excel) to include mail merge and spreadsheets.
- Advanced to expert level skills in Google Workspace (Google doc, sheets, mail, folders, etc.) including experience and technical skills in creating formulas, VLOOKUP's, pivot tables and related queries.
- Evidence of strong written and verbal customer service communication skills
Preferred Qualifications: - Experience delivering high level customer service, including:
- Resolving payroll discrepancies (such as notifying employees of under or over payments and initiating the collection).
- Auditing payroll records
- Assisting with or conducting background checks and I-9 verifications
- Work experience in a Human Resources environment
- PeopleSoft or similar application software experience
- Strong time management skills and the ability to coordinate multiple assignments simultaneously (i.e. managing frequent interruptions, answering phone inquiries)
- Experience sending, collecting, and processing time sensitive and confidential materials.
- Proven ability to be proactive and take initiative on projects and process improvements.
Additional Qualifications: - Reliable internet while working remotely.
- Ability to sit or stand and work at a computer for prolonged periods of time; up to 8 hours a day.
- Ability to lift, push, pull up to 10 pounds frequently, and 30 pounds occasionally.
- This position is not eligible for employment Visa sponsorship.
About the DepartmentAbout Extension University of Minnesota Extension is a major outreach arm of the University of Minnesota with a mission to serve the public through applied research and education. Our mission is to make a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension strives to attract and retain high-quality, passionate employees. Find further information on the
Extension website.
Pay and BenefitsPay Range: $24.33 - $28.96/hr
Time Appointment: 100% Appointment
Position Type: Civil-Service & Non-Faculty Labor Represented Staff
Please visit the
Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
- Employee Transit Pass with free or reduced rates in the Twin Cities metro area
While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.
How To ApplyApplications must be submitted online. To be considered for this position, please click on the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position.
Please include the following required application materials:Additional documents may be attached after the application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. See
full application instructions.
To request an accommodation during the application process, please email
employ@umn.edu or call 612-624-UOHR (8647).
For questions about this position, contact:Tami Jauert,
jauer002@umn.eduDiversityThe University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
http://diversity.umn.eduEmployment RequirementsAny offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
