Human Resources Coordinator

General Description:

Duties include but are not limited to employment, recruitment, onboarding, benefits enrollment, record-keeping, file maintenance, HRIS entry and other administrative functions. The HR Coordinator will provide first-line assistance to employees regarding general human resources matters and will work to complete special assignments and projects as required. This position is eligible for full-time benefits and a hybrid work schedule.

Essential Functions:

• Ensures compliance with federal, state and institutional HR file requirements.
• Conduct recruitment and coordinate new hire onboarding sessions and processes new hire documentation, including I-9 employment eligibility verification and completion of required forms.
• Maintains employee records, ensuring completion and accuracy of personal information, job data, pay changes, organizational structure updates, and other key items.
• Performs recordkeeping tasks related to attendance including staffing changes, layoffs, resignations, terminations, and leaves of absence in accordance with established HR procedures.
• Assists with the set-up of HR information meetings such as open enrollment, new hire orientation, and meetings to announce or discuss changes in benefits plans or policy updates.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, and other compliance reviews.
• Reviews, tracks, and documents employee compliance with mandatory and non-mandatory training, continuing education, and professional development.
• Conducts and initiates background checks for new hires, and other employment categories, tracking results to ensure timely clearance.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex or sensitive matters to the Assistant Director, Human Resources as needed.
• Assist with administering health plans, including enrollments, changes and terminations.
• Assist with reviewing required documents in partnership with payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Monitors the HR and Talent email inboxes daily, responding to general inquiries regarding employment opportunities, employment verifications, policies and triaging messages to appropriate HR staff for solution.
• Performs other related duties as assigned.

Qualifications:

• High school diploma or equivalent. Associate’s degree in human resources, business administration, or related field preferred.
• Ability to work independently and exercise independent judgment, while interacting collaboratively as part of a team.
• Ability to maintain a high level of confidentiality and discretion.
• Ability to manage multiple projects and to prioritize workload.
• Work is primarily sedentary, and computer based.
• Minimum Technology Skills: Microsoft Office Suite, web-based data management applications, applicant tracking software
• Human Resources information systems experience highly preferred; Elluican/Colleague a plus

Interested applicants should submit a cover letter, resume, and contact information for three professional references directly to employment@washcoll.edu. Review of applications will begin immediately and will continue until the position is filled.

Employment is contingent upon completion of a successful background check and establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986. It is the policy of Washington College to provide reasonable accommodations. If you require any accommodations to participate in any part of the hiring process, please contact hr@washcoll.edu.

Applicants for this position must currently be legally authorized to work in the United States. Washington College is unable to sponsor or take over the sponsorship of an employment visa for this opportunity.