The HR Generalist provides broad administrative and operational support across the Human Resources department, with responsibility for employee records, HRIS data integrity, onboarding documentation, compliance documentation, employee service, payroll and benefits assistance, and general HR operations.
HR Operations and Administrative Support
- Provide day-to-day administrative and operational support to the Human Resources department.
- Respond to routine employee questions and direct employees to appropriate HR resources.
- Support department workflows, calendars, checklists, recurring deadlines, and HR projects.
- Prepare correspondence, forms, reports, and documentation as assigned.
- Assist with HR communications, employee notices, newsletters, and department updates.
- Support employee engagement activities, recognition efforts, HR events, and culture-related initiatives.
- Maintain organized HR records and assist with improving HR processes and procedures.
- Perform other related duties as assigned to support HR operations.
HRIS, Records, and Employee File Maintenance
- Maintain human resource records, including both paper and electronic employee files.
- Upload personnel forms and employment documents into the HRIS system.
- Enter and update employee data, including new hires, transfers, terminations, pay changes, job classification changes, and other employment updates.
- Prepare and maintain new employee files, termination files, and other personnel documentation.
- Conduct routine audits of HRIS and employee records for accuracy and completeness.
- Support regulatory compliance and reduce litigation risk through accurate and timely documentation.
- Ensure personnel records are organized, current, confidential, and maintained according to HR standards.
- Assist with secure retention, retrieval, and disposal of HR records in accordance with policy.
Onboarding and New Hire Documentation Support
- Support the onboarding process for new employees, including preparation, tracking, and completion of required documentation.
- Ensure all required new employee paperwork is submitted to HR and uploaded into the HRIS system.
- Assist with onboarding checklists, new hire forms, payroll forms, benefit forms, tax forms, and direct deposit documentation.
- Maintain I-9 compliance documentation and assist with completion, tracking, and retention of I-9 forms.
- Support background check, drug screening, and reference check documentation processes.
- Assist with new employee orientation logistics and preparation of orientation materials.
- Coordinate with the HR Business Partner, HR Generalist/Payroll Specialist, hiring managers, and HR Director to assist with various HR initiatives and projects
- Help ensure new employees understand key HR processes, deadlines, required forms, and available resources.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of employment-related laws and regulations.
- Proficient with Microsoft Office Suite or related software.
- Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
Education and Experience:
- Bachelor's degree in Human Resources, Business Administration, or related field required.
- At least one year of human resource management experience preferred.
- SHRM-CP a plus.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization's facilities.
Stephens College began in 1833 with a belief that women deserved access to the power of education. Nearly two centuries later, that work is unfinished. Too many people who want to create, care, build, question, and act with purpose still lack the access or education that would empower them to lead. Stephens exists to widen the frame of possibility. Through personalized, experiential education rooted in care, mentorship, and professional engagement, Stephens turns learning into action and action into lasting impact.
That conviction takes shape in our Women's College, as well as our Conservatory for the Performing Arts and a portfolio of graduate programs, which accept all genders. It takes shape in Columbia, Missouri, a major college town whose professional, cultural, and civic life acts as an extension of the campus. And most importantly, it takes shape in our students, who find at Stephens a community that knows their name and talents, who feel empowered to speak up and take charge of their own education, and who, in turn, shape life on campus and in Columbia. Stephens students graduate ready not just for what the world will ask of them, but ready to shape what comes next.
Ranked as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia - conveniently located approximately 100 miles from both Kansas City and St. Louis - has it all: college sports, film, music and arts festivals, a thriving arts community, amazing recreation, and a historic downtown called The District. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including The Children's School).
Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran.