processes required documents for retention to employee Workday accounts, and departmental records; and assists with the creation and upkeep of electronic records related to HR personnel files.
This position reviews and confirms data within reports for accuracy and completion; assists with required labor law, announcements, and/or other postings within the department; assists with preparation of documents in relation to public records and attorney requests for records; and assists in preparing records and documents needed for accreditation studies, audits, and administration's specific requests.
This position is the first line of communication for the Human Resources department; therefore, it is imperative the selected candidate possess the ability to demonstrate exceptional face-to-face, telephone, electronic, and written customer service skills to employees, retirees, applicants, students, visitors, and suppliers. The candidate selected must have the ability to prioritize and organize workload, meet deadlines, provide attention to detail, and follow-through on assignments; demonstrate knowledge and use of Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, etc.) in a networked office setting, human resources software, and internet navigation; exercise strong interpersonal skills and ability to establish and maintain effective working relationships with employees; and handle sensitive matters and materials with the utmost discretion.
Minimum Qualifications: Graduation from high school or possession of a GED equivalent and two (2) years of documented office experience are required. Completion of college coursework may substitute for up to one (1) year of the required experience. Successful completion of a criminal background check is required.
Preferred Qualifications: Previous experience in human resources or in a personnel-related function is preferred.
Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.
SALARY: $16.54/hour for 25 - 29 hours per week
SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to obtain assistance uploading the supplemental materials, contact HR Recruiting at HRrecruiting@pensacolastate.edu.
APPLICATION DEADLINE: Open Until Filled – Review of applications will begin October 5th, 2026. To receive full consideration, the online application and supplemental application materials must be received by October 4th, 2026.
Pensacola State College does not discriminate against any person on the basis of race, color, ethnicity, religion, sex (as defined by applicable federal and state law), national origin, age, disability, genetic information, pregnancy, or marital status in its educational programs, activities, or employment. For inquiries regarding the College's nondiscrimination policies, contact the Civil Rights Compliance Officer at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.
