Under general supervision, to provide specialized confidential administrative support to the Human resources department; to collect and prepare materials used in employer-employee relations, collective bargaining negotiations, and grievance proceedings; to compose advertising copy for job announcements and place advertisements; to process new employees including paperwork, orientation and benefits enrollment; to coordinate recruitment efforts; to provide customer service; and to perform related duties as assigned.
The ideal candidate will have a bachelor's degree in human resources, business, public administration, or a related field, and/or equivalent experience working in a human resources department. The successful candidate will demonstrate excellent verbal and written communication skills, exceptional interpersonal and customer service abilities, and a commitment to providing responsive, high-quality support to employees, applicants, and campus community members. This position is primarily responsible for coordinating the District's recruitment and hiring processes including managing the applicant tracking system, NeoEd and implementing changes to streamline the processes. As such, the ideal candidate will have excellent attention to detail, a high degree of accuracy, and a strong sense of personal accountability. They will be able to effectively prioritize competing responsibilities, manage multiple recruitments and projects simultaneously, and consistently follow through on assignments in a timely manner. The Human Resources Office is a dynamic, fast-paced environment that requires flexibility, adaptability, and sound judgment. The successful candidate will thrive in an environment with frequent interruptions, shifting priorities, and time-sensitive deadlines while maintaining professionalism, organization, and a high level of customer service. They will demonstrate strong follow-up skills, the ability to anticipate next steps, and a commitment to ensuring tasks are completed accurately and efficiently. The ideal candidate will be self-motivated, able to work both independently and collaboratively as part of a team and committed to maintaining confidentiality while exercising discretion in handling sensitive information. Desirable qualifications include experience using Ellucian Banner HR/Payroll or a comparable Human Resources Information System (HRIS), experience coordinating recruitment and onboarding processes, and a working knowledge of California employment laws, regulations, and human resources practices, preferably within a California Community College or other public sector environment.
The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.
- Completes essential human resource projects such as conducting salary surveys, assembling materials in response to legal process, and implementing programs and administrative decisions;
- Gathers and documents information for employee grievances, salary decisions, budgets and contractual negotiations; assembles detailed materials under considerable time constraints using specialized software applications;
- Coordinates the selection of faculty, administrative, supervisory and classified employees; requests and assembles screening and interviewing committees, and assists with their orientation and training; prepares recruitment files; and schedules meetings and interviews;
- Informs candidates of each step of the hiring process and outcome; composes written correspondence including offers and regrets; and prepares candidates for interviews;
- Posts new and open positions internally following district policies and contractual agreement; initiates advertising and assists in selecting media; prepares advertisements; and posts openings on College web site.
- Process newly hired employees including conducting orientation; completing and distributing paperwork; entering data into information systems; and explaining and scheduling procedures required for compliance with Health and Safety codes such as fingerprinting and tuberculosis test;
- Coordinates benefits program including enrollment and communication; updating employee data; coordinating communications among carriers, broker, employees and retirees; and participating with supervisor in resolving complaints;
- Coordinates the annual performance review forms and processes;
- Coordinates and administers employee testing and interviewing for Spanish speaking stipend;
- Maintains and stores employee files and protects the confidentiality of privileged and sensitive information;
- Prepares purchase orders for department expenditures; maintains an inventory of supplies and forms; and monitors expenses against budget;
- Provides customer service to District personnel, staff and the public; informs and assists regarding matters such as job availability, salary, qualifications, policies and procedures.
- Serves as Human Resources Department receptionist; greets and directs visitors; initiates, answers and directs telephone calls; takes messages; routes mail; and schedules meetings and appointments;
- Develops and maintains a variety of forms, records, logs, schedules, lists and data bases.