Industry Training Coordinator

Reporting to the Director of Industry Training & Development, the Industry Training Coordinator plays a key operational role in supporting the College's workforce and short-term training initiatives as well as modeling YCCC's Mission, Vision, and Purpose (our MVP). They will foster a culture of positivity, collaboration, and service excellence, This position is responsible for coordinating financial, administrative, and operational processes that support the successful delivery of workforce training programs and partnerships.

The Industry Training Coordinator works closely with the Workforce Department, Finance Department, MCCS System Office, instructors, and external vendors to ensure that workforce training operations are executed efficiently, accurately, and in alignment with MCCS policies and procedures. Responsibilities include assisting with budget tracking, purchasing and receiving, contract coordination, time and effort reporting, and maintaining operational processes related to short-term training initiatives.

At YCCC, our mission is to develop an educated, skilled, and adaptable workforce that fuels socioeconomic mobility and supports the economic vitality of our communities. We believe every form of learning has value, and we recognize every learner as a student - whether participating in credit or non-credit programs. The Industry Training Coordinator supports this mission by helping ensure workforce training programs are operationally effective, financially sound, and responsive to the evolving needs of students, employers, and the community.

The ideal candidate will be:

• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• A collaborative and solutions-oriented professional who works effectively across departments and with external partners.
• Comfortable working independently while also contributing positively to a team environment.
• Skilled in communication, coordination, and customer service.
• Adaptable and capable of supporting evolving workforce training initiatives in a fast-paced environment.

This is an excellent opportunity for a motivated professional who enjoys operational coordination, problem solving, and contributing to meaningful workforce development initiatives that support student success and strengthen Maine's workforce.

DUTIES AND RESPONSIBILITIES:

• Assist with building, managing, monitoring, and tracking short-term training budgets and related financial activity.
• Coordinate workforce training operational processes with the Workforce Department, Finance Department, Payroll, and MCCS System Office.
• Assist with purchasing, receiving, and supply coordination for workforce and short-term training initiatives in accordance with MCCS policies and procedures.
• Support the preparation, coordination, and tracking of contracts related to short-term training programs and instructors.
• Coordinate and maintain short-term training-related time and effort reporting and associated documentation.
• Support financial reporting, invoicing, budget analysis, and operational tracking related to workforce training initiatives.
• Coordinate with instructors regarding books, materials, supplies, and operational needs associated with training delivery.
• Maintain accurate workforce training records, documentation, and operational processes.
• Communicate effectively with internal and external stakeholders, including vendors, instructors, MCCS personnel, and College departments.
• Assist in identifying and resolving operational issues to support efficient program delivery and strong customer service.
• Contribute to a positive, collaborative, and student-centered culture aligned with YCCC's Mission, Vision, Purpose, and One College model.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• Associate's Degree
• 1+ years of accounting experience.
• Additional years of experience can be used in lieu of degree on year-by-year basis.

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent oral and written communication skills
• Deadline-driven and ability to multi-task
• Able to work successfully both collaboratively and independently
• Strong customer service skills