LPN/MA Clinical & Administrative Assistant

Key Responsibilities:

Administrative Duties:

• Manage scheduling, appointments, and calendar coordination.
• Answer, screen, and direct phone calls; provide information or referrals as needed.
• Prepare correspondence, presentations, and reports; assist with planning and executing events.
• Maintain organized and compliant office files.
• Process mail and manage general office operations.
• Handle daily financial transactions, including balancing and preparing deposits.
• Enter appointment and insurance data into PyraMed.
• Verify immunization records and place holds on student accounts as needed.
• Update Banner system with charge account information and run Argos reports for account reconciliation.
• Perform other duties as assigned.

Clinical Duties (as needed):

• Perform routine clinical procedures: vital signs, medication administration, venipuncture, nebulizer treatments, etc.
• Document patient vitals, medications, and allergies in PyraMed.
• Conduct screenings for physicals (hearing, vision, agility) and document results.
• Administer injections (IM and subcutaneous) including immunizations and medications.
• Assist the Health Center Provider with procedures as necessary.
• Maintain cleanliness and safety of patient care areas.
• Stock and manage medical supplies and equipment.
• Log medications dispensed from the Health Center Pharmacy.
• Perform other duties as assigned.

Minimum Qualifications:

• Current Georgia licensure as an LPN or MA in good standing.
• 1–2 years of relevant clinical experience.
• BLS/CPR certification (or must obtain within 90 days of hire).
• Strong organizational and communication skills.
• Ability to work effectively in a diverse environment.

Knowledge, Skills & Abilities:

• Proficient in reading, understanding, and following written and verbal instructions.
• Competent in using email and medical management software.
• Self-motivated, detail-oriented, and organized.
• Excellent interpersonal and team collaboration skills.
• Ability to remain calm and accurate under pressure.
• Skilled in obtaining vital signs and administering injections.
• Strong multitasking and decision-making abilities.

Working Conditions:

• Exposure to cleaning agents, PPE materials, noise, and potential biohazards.
• May encounter unpredictable behaviors or distractions.
• Physical requirements include lifting up to 25 lbs, standing/walking 20–30%, and sitting 70–80% of the time, with occasional bending, kneeling, and reaching.

Reports To:

Director of ABAC Health Center and, in their absence, the Clinical RN.