Job Title
This position serves as an office assistant, providing support to
students, faculty, and staff in the areas of Disability Support
Services and the SEED program. The position coordinates general
college information and department-specific assistance for DSS/ESS
to students. The Office Assistant reports directly to the Associate
Dean for Student Learning and Organizational Development.
Work Schedule: PT 28 hours. Monday, Tuesday, and Thursday
12:00 – 6:00 PM, Wednesday 1:00 – 6:00 PM and Friday, 12:00 – 5:00
PM, Occasional nights and weekends required
Duties and Responsibilities
- Serves as receptionist and provides administrative support for
ESS/DSS/SEED to include events, student activities, recruitment and
retention initiatives, and professional development. This involves
providing support for the Next Step Transition Conference and other
DSS/SEED events, including booking room(s), event setup,
maintaining a database of attendees/outside resources, and
assisting in preparing/updating marketing materials for workshops
and presentations.
Provides appropriate ESS/DSS information to students, faculty,
staff, and local agencies regarding services available through ESS
(Learning Specialist, DSS Learning Specialist, Tutoring, etc.) and
effectively and updates DSS departmental resources each semester
(i.e. resources for mental health/behavioral health,
diagnosis/testing, etc.).
Maintains student records DSS.
Schedules and coordinates student appointments, access
accommodations, alternative test accommodations, adaptive equipment
loans, special classroom equipment, and contracted services.
Independently composes correspondence, reports and other forms
of written communication.
Enters appointment data and generates reports from college
database systems.
Provides input and retrieval for inter and intra-departmental,
divisional and collegial reporting.
Duplicates, collates, and prepares mailings and informational
materials directed to students, faculty, staff, local agencies, and
high schools.
Maintains updated budget system and monitors budgets and
purchases for SEED and other contracted services.
Assists with scheduling tutoring and learning specialist
appointments and the implementation of ESS and DSS activities.
Provides support for remote tutoring program including
screening tutoring sessions when needed.
Train students in the use of assistive/adaptive equipment.
Responsible for maintaining the ESS/DSS equipment inventory.
Maintain records of DSS technology/equipment, knowledge of
technology to troubleshoot technology/equipment borrowed by
students.
Assists with the facilitation of transition workshops and
center tours.
Coordinates scheduling of testing including working with
faculty and proctoring tests within the department.
Helps maintain an inviting appearance of ESS/DSS suite.
Other duties as assigned by supervisor.
Required Qualifications
Education
- Associate’s degree from an accredited institution or a
combination of education and experience sufficient to successfully
perform the essential duties of the job.
- High school diploma/GED.
Clearances
- Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA
Child Abuse History, Act 114 FBI Clearance Fingerprinting)
Knowledge, Skills, Abilities:
- Ability to prioritize and handle multiple tasks in a busy
open-reception environment.
- Strong knowledge word processing, spread sheet, shared drives
and database systems.
- Excellent written and spoken communication skills.
- Sensitivity to diverse and multicultural student
population.
- Experience or demonstrated ability to handle confidential
information and safeguard private information while promoting
academic integrity.
- Ability to be cooperative, pleasant, and helpful when working
with a diverse population of students, staff, and the general
public.
- Ability to work in a team environment.
- Must possess a high level of the following work skills and
behaviors: teamwork/cooperation, initiative, customer service, and
commitment to continuous professional growth in skills and
knowledge
- Some schedule flexibility will be required for office
coverage.
Preferred:
- Bachelor’s Degree
- Two years of related work experience.
- Bilingual (Spanish/English)
Physical Demands
- Ability to effectively communicate, perceive, and exchange
information with colleagues and stakeholders.
- Operate, handle, or feel objects, tools, or controls using
hands, arms, or adaptive equipment.
- Ability to safely lift, transport, or move objects up to 15 lbs
regularly and up to 25 lbs occasionally.
- Vision capabilities sufficient to view screens, read printed
materials, and observe work environments (with or without assistive
devices).
Work Environment
The noise level in the work environment is usually quiet to
moderate.
LCCC is an equal opportunity employer.
LCCC Internal candidates must apply within 15 days of
posting.
To apply, please submit a cover letter, resume and unofficial
transcript through our online
application system at www.lccc.edu/jobs
.
- Salary is restricted to above range and will not exceed the
maximum of the range. Salary offers are non negotiable and offers
are determined and are based upon related work experience submitted
on resume.
- Foreign degrees – must provide a US equivalency report
of your degree credentials with your transcript, if not, your
resume will not be accepted.
Position open until filled.
