Position Information
Position Title
Office of the President- Special Events & Projects Coordinator
Classification Title
Hourly Full Time (0.75-1.0 FTE)
Benefits Eligibility
Benefits Eligibility
Department
Office of the President
Job Description
Position Summary
The Special Events & Projects Coordinator brings Presidential and Board of Trustees events to life. This individual leads the planning, logistics, and on-site execution of high-touch events and hospitality experiences for Trustees, donors, and distinguished guests, and provides coordination support for special projects and key initiatives of the Office of the President. Reporting to the Executive Assistant and Project Manager, Office of the President, this individual works collaboratively within a dynamic team to ensure seamless operations, exemplary event execution, and outstanding service to internal and external constituents.
This role demands exceptional professionalism, discretion, creativity, attention to detail, and the ability to manage multiple priorities with poise and flexibility in a fast-paced environment. The ideal candidate has a true gift for hospitality: the eye, care, and follow-through that turn a well-planned event into a memorable experience.
This is a 0.75-0.8 FTE position with a flexible in-office schedule designed to support both the employee and the needs of a dynamic academic environment. Hours will generally follow a 30-hour workweek, with the opportunity to flex up to 32–40 hours during peak periods. During slower periods of the academic calendar, a reduced schedule may be available. Schedule adjustments across the year must maintain the overall 0.75 FTE annual commitment.
Key Responsibilities
Special Events and Guest Hospitality
Position Title
Office of the President- Special Events & Projects Coordinator
Classification Title
Hourly Full Time (0.75-1.0 FTE)
Benefits Eligibility
Benefits Eligibility
Department
Office of the President
Job Description
Position Summary
The Special Events & Projects Coordinator brings Presidential and Board of Trustees events to life. This individual leads the planning, logistics, and on-site execution of high-touch events and hospitality experiences for Trustees, donors, and distinguished guests, and provides coordination support for special projects and key initiatives of the Office of the President. Reporting to the Executive Assistant and Project Manager, Office of the President, this individual works collaboratively within a dynamic team to ensure seamless operations, exemplary event execution, and outstanding service to internal and external constituents.
This role demands exceptional professionalism, discretion, creativity, attention to detail, and the ability to manage multiple priorities with poise and flexibility in a fast-paced environment. The ideal candidate has a true gift for hospitality: the eye, care, and follow-through that turn a well-planned event into a memorable experience.
This is a 0.75-0.8 FTE position with a flexible in-office schedule designed to support both the employee and the needs of a dynamic academic environment. Hours will generally follow a 30-hour workweek, with the opportunity to flex up to 32–40 hours during peak periods. During slower periods of the academic calendar, a reduced schedule may be available. Schedule adjustments across the year must maintain the overall 0.75 FTE annual commitment.
Key Responsibilities
Special Events and Guest Hospitality
- Lead the planning, design, and execution of Presidential
events, including formal dinners, receptions, end-of-semester
celebrations, employee appreciation gatherings, and other signature
functions
