Title: Online Scheduling Coordinator
Position Type: Professional Tech Full time
College: Pikes Peak State College
Location: Colorado Springs
Salary Range:
$56,000 - $58,000 annual gross
Who We Are:
Pikes Peak State College is the largest and most diverse college in the Pikes Peak region, serving students with a wide range of goals, experiences, and responsibilities. Our students include recent high school graduates, working adults, military-affiliated students, parents, first-generation students, career changers, transfer students, and lifelong learners. Our mission is to provide high-quality educational opportunities to all, with a focus on student success and community needs. We fulfill…
that mission by creating affordable, flexible, and accessible pathways that help students transfer to four-year institutions, enter the workforce, advance their careers, and build better futures close to home. As the needs of our students, employers, and communities continue to evolve, so do we. PPSC embraces innovation that is human-centered, ethical, and focused on student learning. Through strong workforce partnerships and the thoughtful integration of emerging technologies, including artificial intelligence, we prepare students not only for today's opportunities, but for what's next. We're looking for people who are passionate about access, collaboration, innovation, and student success. Whether you work in the classroom or behind the scenes, your contributions help create opportunities that change lives. At PPSC, our vision is simple: Students Succeed at PPSC.
Job
Summary:
This is a NON-CLASSIFIED employment opportunity and is exempt from the State Classified Personnel System. Visit the
State of Colorado for Classified employment opportunities.
The Online Scheduling Coordinator manages the technical data entry,
structural compliance, and data integrity of the institutional course schedule within Ellucian Banner (SIS) and Ad Astra. Operating with a
primary focus on Colorado Online course scheduling, this position provides multi-modality data management across all instructional methods.
The Coordinator serves as a high-level cross-functional liaison to streamline schedule operations and actively support the systemic
transition from traditional term-by-term builds into a proactive, data-informed annual course scheduling framework.
Duties &
Responsibilities:
Online Scheduling
- Acts as a collaborative functional contact for online
scheduling, coordinating closely with the Division of Online Learning to input schedule data for Colorado Online course
sections. - Manages and tracks multi-level scheduling adjustments and course requests through institutional Adobe Sign approval
workflows. - Configures course builds directly within Ellucian Banner and ensures online course sections are accurately listed prior
to student registration open dates. - Enters and maintains course section attributes to indicate zero-cost or low-cost textbook usage,
inclusive access materials, and other relevant course material cost indicators, in compliance with state requirements. - Updates and
maintains faculty/instructor assignments within course sections to facilitate accurate contract generation and workload
compliance.
- Supports the long-range development and entry of academic schedule
data for all course modalities to advance the institution's annual scheduling framework, transitioning away from term-by-term
schedules. - Utilizes Ad Astra scheduling software to ensure courses are scheduled in appropriate classrooms within the established
college scheduling grid and resolves spatial conflicts. - Maintains academic schedule development timelines, milestones, and planning
calendars while tracking the completion of schedule-related deliverables. - Troubleshoots and resolves schedule-related errors, using
informed judgment and technical expertise to build courses using appropriate instructional methods and schedule types to guarantee system
accuracy. - Utilizes Cognos reporting tools and metrics to continuously monitor data accuracy and ensure strict alignment with college
compliance guidelines.
Competencies/KSAs:
- Ability to prioritize, manage and complete multiple
projects simultaneously - Ability to work collaboratively and in a professional manner across the college
- Apply strong
interpersonal, oral and written communication skills - Ability to understand, interpret and adhere to educational procedures and
maintain confidentiality - Ability to occasionally travel to all PPSC campus locations in support of college needs
- Ability to
navigate differences effectively and respectfully in the workplace. - Excellent communication and interpersonal skills, with a proven
ability to collaborate cross functionally with diverse teams. - Adhere to college policies and procedures.
Minimum Qualifications:
- Completed Bachelor degree from a regionally accredited institution OR
completed Associate's degree from a regionally accredited institution with two year of professional level experience in data management or
administrative support. - Demonstrated proficiency with Microsoft Office Suite, including advanced Excel
functions
exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating,
applying, or sharing an organized body of knowledge. Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from
the State Personnel Classified System that are determined to be professional level work.
Preferred
Qualifications:
- Advanced operational knowledge of Ellucian Banner.
- Proven experience utilizing Ad Astra or
equivalent scheduling software. - Working knowledge of higher education scheduling policies & procedures.
- Ability to read,
write, and speak fluent Spanish.
Selection Process:
For full consideration, all application materials
must be received by 4:00 p.m. MST on November 4, 2026.
Must be a State of Colorado resident or able to relocate to Colorado prior to
first date of employment.
Visa support is not available for this position.
Application Instructions:
Pikes Peak State College will conduct reference checks and a criminal background check on the selected candidate. Employment offers and
continued employment are contingent upon successful completion of a criminal background check. Positions with access to Federal Tax
Information require a fingerprint-based criminal history record check as part of the pre-employment process.
Application must be
submitted online. Incomplete applications may not receive full consideration. A complete application will include:
Cover letter -
Address the minimum and preferred qualifications in the order listed on the job announcement.
Resume - Reflect experience, education,
knowledge, skills, and abilities.
Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are
required if hired for the position.
Professional References - Provide names and contact information for three recent professional
references who can address your expertise and background for this position.
Additional
Information/Benefits:
Work Life Balance
Pikes Peak State College offers a generous amount of annual
leave and sick leave. Depending on your employment category and full or part-time status, Pikes Peak State College offers 15 hours a month
of annual leave and 10 hours a month of sick leave accrual. There are paid holidays and alternate paid holidays which allow the college to
be closed Christmas Day through New Year's Day. Eligibility is defined by your employment FTE status.
Tuition
Reimbursement
Education and your success are a priority at Pikes Peak State College. We encourage you to develop job skills
and abilities which will benefit you as well as our college. Eligible employees, their eligible dependents, and spouse/domestic partners may
enroll in credit courses at any of the Colorado Community College System. Eligibility is defined by your employment FTE
status.
Health, Dental & Vision
Pikes Peak State College offers a comprehensive benefits package designed to
provide you and eligible dependents, spouse/domestic partner, with a broad range of employer paid and employee paid benefit options. In
addition to medical coverage, the college offers dental and vision insurance plans to choose from. Eligibility is defined by your employment
FTE status.
Retirement
Pikes Peak State College participates in Colorado Public Employees' Retirement
Association (PERA) contribution rates. State employees are required to a mandatory contribution of a percentage of their salary to the plan,
and the college contributes a percentage as well. While you are enrolled in PERA, you do not pay Social Security. In addition, there are
supplemental retirement plans available through three other vendors.
Flexible Spending Accounts
Flexible
Spending Accounts (FSA) offer you an easy way to pay for eligible medical and childcare expenses with money that's set aside with a pre-tax
benefit. Eligibility is defined by your employment FTE status.
Disability Coverage
Pikes Peak State College
offers disability insurance to help you meet needs should you become unable to work due to an illness or injury.
Life
Insurance
Pikes Peak State College offers life insurance paid for by the college to eligible employees. Supplemental life
and accidental death and dismemberment insurance policies are available for those interested in additional coverage. Eligibility is defined
by your employment FTE status.
Additional Leave Programs
Pikes Peak State College offers additional leave
programs such as bereavement leave, jury leave, community and parental academic leave, Family and Medical Leave (FML), and Colorado Family
and Medical Leave Insurance (FAMLI).
