Part-Time Administrative Assistant

Our faculty engage in cutting-edge research in a wide variety of fields, including biochemistry and molecular biology, clinical psychology, forensic science, pure and applied math, and more.

We pride ourselves on our interdisciplinary approach, extensive undergraduate research opportunities, professional school placements, and service to our students. Our graduates are the life blood of an economy that needs innovative thinkers, contributing team members, and eager learners. Committed to having real impact in their work and community, our graduates emerge from the School of Science as well-rounded scientists whose experiences have prepared them to solve the problems of the future.

Job Summary

The Department of Psychology at Indiana University Indianapolis seeks a detail-oriented and service-focused individual to provide administrative support to the Department.

Department-Specific Responsibilities

• Provides administrative support for departmental and graduate program operations under the direction of the primary Administrative Assistant, completing assigned tasks and assisting with recurring administrative processes and deadlines.
• Supports graduate admissions and student administration, including application processing, applicant communications, interview scheduling, admission and onboarding materials, student records, and related documentation.
• Assists with graduate student administrative processes, including fellowships and stipends, fee remissions, academic milestone tracking, annual reviews, graduation requirements, and other student paperwork.
• Provides logistical and administrative support for departmental activities, including scheduling rooms and meetings, maintaining calendars, assisting with course and exam scheduling, and coordinating department events, recruitment activities, and gatherings.
• Maintains departmental and graduate program files, spreadsheets, records, and tracking systems and assists with collecting, organizing, and verifying information for APA accreditation and other reporting needs.
• Responds to routine inquiries from applicants, students, faculty, staff, and visitors and refers questions requiring policy interpretation, decision-making, or additional assistance to the primary Administrative Assistant or other appropriate staff member.
• Assists the primary Administrative Assistant and other departmental staff with additional administrative tasks and special projects as assigned, exercising confidentiality, professionalism, tact, and diplomacy.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

SKILLS

Required

• Proficient communication skills

Work Location

Indiana University Indianapolis

Downtown Indianapolis, Indiana

This is an in-person position.

Work Hours

29 hours per week maximum.

Schedule to be determined based on departmental needs and candidate availability.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234