The Bard Early Colleges, tuition-free, satellite campuses of Bard
College operated through partnerships with public school systems,
are founded on the belief that many high-school-age students are
eager and ready for the intellectual challenges of a college
education.
Apply Here: https://apply.interfolio.com/196285
About the School
Bard High School Early College Bronx (BHSEC Bronx) is a NYC
Department of Education public school operated in partnership with
Bard College. Students earn both a New York State Regents diploma
and an Associate in Arts degree from Bard College, tuition-free. We
seek an organized, detail-oriented Procurement Secretary to manage
the school's purchasing, vendor relations, and related fiscal
records.
Position Summary
The Procurement Secretary oversees the full purchasing cycle for
the school, from requisition through payment and reconciliation,
ensuring that all purchases comply with DOE procurement policies.
The position reports to the Principal and works closely with the
Assistant Principals, department leaders, the payroll secretary,
and the Bard College partnership office.
Key Responsibilities
Purchasing and Procurement
- Process purchase requisitions and orders in FAMIS and SHOPDOE,
using approved DOE contract vendors where available.
Obtain and document competitive quotes and bids in accordance
with DOE small-purchase thresholds and procedures.
Code purchases accurately to the correct funding sources and
object codes in coordination with the school's Galaxy budget.
Track open orders, follow up with vendors on delivery, and
resolve discrepancies, back-orders, and returns.
Record receipt of goods and services in FAMIS to ensure timely
vendor payment.
Procurement Card and Reimbursements
- Administer the school's credit card, maintain receipts, and
complete monthly reconciliations.
- Process staff reimbursements and travel-related paperwork in
accordance with DOE and Bard College policy.
Vendor and Contract Management
- Assist new vendors with DOE vendor registration and maintain an
up-to-date vendor file.
- Prepare and track paperwork for consultant and service
contracts, including programs and field trips.
Budget Support and Recordkeeping
- Monitor spending against budget allocations and provide regular
expenditure reports to the Principal.
- Support NYSTL (textbook, library, software, and hardware)
ordering and tracking.
- Maintain the school's equipment inventory and asset
records.
- Assist with Student Activity Fund documentation and
imprest/petty cash records as assigned.
- Maintain organized, audit-ready files for all procurement
transactions.
General Office Support
- Serve as the point of contact for staff purchasing requests and
explain procedures clearly.
- Provide general administrative support to the main office as
needed.
Location
1619 Boston Rd, Bronx, NY 10460
Salary and Benefits
The salary is based on the UFT school secretary salary schedule and
depends on education, certificates and experience. The position
includes NYC DOE benefits, including health insurance, pension, and
paid leave.
Start Date: November 2026
Qualifications
Requirements
- Associate's or bachelor's degree preferred.
- Experience in purchasing, accounts payable, or administrative
office work.
- Strong proficiency in Microsoft Excel and Google
Workspace.
- Excellent organizational skills and attention to detail, with
the ability to manage multiple deadlines.
- Ability to handle confidential financial information with
discretion.
- Clear written and verbal communication skills.
Preferred Qualifications
- Experience with NYC DOE systems, including FAMIS, SHOPDOE, and
Galaxy.
- Familiarity with the DOE procurement policies.
- Prior experience in a school or public-sector setting.
- Bilingual ability (Spanish or other languages spoken in the
school community) is a plus.
Application Instructions
To apply, please submit a current resume or curriculum vitae and a
brief cover letter describing your interest in the position and
relevant experience through the Interfolio application portal link
for this position (you will need to find the "Apply Now" button
found on the upper right corner on the Interfolio page):
https://apply.interfolio.com/196285
Applications will be reviewed until the position is filled.
Questions
Inquiries may be directed via email with the subject line
“Procurement Secretary” to Siska Brutsaert, Principal, at
[email protected]
AA/EOE
