Production and Metadata Assistant

Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: Mon-Fri, 8 hrs/day

Advertised Salary: $40,000

Posting Date: 10/27/2026

Open until filled: Yes

Proposed Starting Date: 12/14/2026

Location of Vacancy: Athens Area

Classification Title: Department Assistant I

FLSA: Non-Exempt

FTE: 1.0

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Completion of college-level coursework in a related field; or relevant certifications; or equivalent professional experience. Experience with production management and/or marketing tasks in a publishing environment.

Position Summary

The Production and Metadata Assistant reports to the Assistant Director for Publishing Operations and the Digital Publishing and Metadata Manager. This position is responsible for completing a variety of tasks supporting the production of e-books and print books; assisting with critical metadata to enhance title discoverability and file delivery for the University of Georgia Press; and creating and maintaining content for and troubleshooting errors on the press’s website. The person in this position is a key asset to the production team and the marketing and sales team.

Knowledge, Skills, Abilities and/or Competencies

• Some knowledge of book production processes and technologies such as file conversion, scanning, printing, and binding.
• Skill in proofreading and quality assurance, with a high level of attention to detail and commitment to accuracy.
• Ability to successfully use multiple software programs independently, including Microsoft Office (Teams, Word, Excel), Adobe Create Cloud (InDesign, Photoshop, and Acrobat), email and web browsers, and publishing systems/databases.
• Ability to plan, organize, prioritize, and manage multiple projects simultaneously while meeting deadlines and maintaining high-quality work standards.
• Skill in oral, written, and interpersonal communication, with the ability to establish and maintain effective working relationships with authors, clients, colleagues, and other stakeholders.
• Ability to work collaboratively in a team-oriented environment while demonstrating adaptability, sound judgment, initiative, professionalism, and a commitment to ethical conduct.
• Ability to analyze information, solve problems, make informed decisions, and adjust priorities in response to changing organizational and operational needs.

Physical Demands

Typical for office environment

• Is driving a responsibility of this position?: No
• Is this a Position of Trust?: No
• Does this position have operation, access, or control of financial resources?: No
• Does this position require a P-Card?: No
• Is having a P-Card an essential function of this position?: No
• Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No
• Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): No

Duties/Responsibilities

• Arranges for accessibility remediation for backlist e-books by sending existing epub and PDF e-book files for books previously published by UGA Press to accessibility remediation vendor(s). Works with vendor(s) and EDP staff to troubleshoot any issues that arise during the remediation process. Performs quality checks on remediated e-book files. Uploads files to press’s distribution platform (CoreSource). Requests Purchase Orders as needed. Approves vendor invoices. Percentage of time: 15
• Arranges for digitization of assigned undigitized backlist titles by sending hard copies of books to scanning vendor(s) for the creation of accessible e-book files and print-ready files for POD (print-on-demand) book production. Performs quality checks on print files and e-book files returned by vendor(s). Uploads e-book files to press’s distribution platform (CoreSource). Coordinates creation of cover mechanicals for print editions. Updates statuses in press-wide title management system (BiblioSuite). Percentage of time: 20
• Prepares and submits print files for assigned titles to multiple POD vendors by searching file archive for final print-ready text and cover files and making necessary updates to formatting. Percentage of time: 10
• Assists with data entry and quality control in the Press’s databases, CoreSource and BiblioSuite, our digital asset management and metadata distribution partners. Coordinates e-book releases between Production and Marketing departments. Assists in large-scale metadata projects. Troubleshoots errors and facilitates communication between systems. Percentage of time: 30
• Updates the press website, including online sales promotions, exhibit landing pages, events, digital catalogs, and exam and desk copy requests. Helps troubleshoot website tickets. Ensures compliance with global vendor accessibility standards, including Amazon, the ADA Title II update, European Accessibility Act (EAA) requirements and others. Percentage of time: 15
• Maintains flexibility and awareness of changes and needs in the department and organization by assuming similar duties and responsibilities as assigned. Percentage of time: 10

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Mollie Armour

Recruitment Contact Email: marmour@uga.edu