Program Associate - UBA/Center for Academic Retention & Enhancement (CARE)

Department

University Business Administrators - Division of Undergraduate Studies - Center for Academic Retention & Enhancement (CARE)

Responsibilities

Responsible for performing administrative professional support services to the Center for Academic Retention & Enhancement (CARE). This includes administrative, operational, and fiscal activities with a focus on the Student Support Services (SSS), and local grant programs.

• Responsible for financial activities and administrative functions for CARE. Processes and reviews P-Card, Procurement, Scholarship, and Travel transactions. Serves as the primary fiscal support for the Student Support Services (SSS), and local grant programs.
• Ensures transactions are processed accurately, timely, and in compliance with University, State, and Federal policies and procedures. Serves as a P-Card proxy and as a backup for designated financial functions within the Division of Undergraduate Studies (UGS).
• Coordinates administrative functions related to CARE facilities and shared resources. Serves as the Property Custodian for CARE and the primary point of contact for room reservations and scheduling and manages reservations for department vans and golf carts.
• Assists program managers and coordinators with project and grant administrative needs related to CARE programs. Monitors grant expenditures and fund availability in accordance with reports provided by the Division of Undergraduate Studies (UGS) Business Manager, and assists with purchasing, travel, and other financial transactions associated with grant-funded activities. Provides administrative support for grant-related reporting, tracking, and compliance requirements.
• Provides departmental HR transactional support in coordination with the CARE HR Dept Rep and appropriate University HR offices. Assists with onboarding, required documentation, routine HR transactions, personnel actions, and grant participant stipends.
• Provides administrative support to CARE leadership, faculty, staff, and program personnel. Coordinates meetings, maintains records and calendars, prepares documents and correspondence, and supports department events, special projects, and operational initiatives. Assists with general office administration and coordinates with University offices and internal/external partners as needed.

Qualifications

High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.

Preferred Qualifications

The ideal candidate should possess the following skills and/or experience.

• Ability to communicate effectively with different groups and/or individuals verbally or in writing and in a calm, confident manner with complete objectivity.
• Experience with using the OMNI system, Microsoft Office applications, and Zoom.
• Experience handling multiple work assignments simultaneously and prioritizing based on departmental need.
• Ability to interpret and explain policies, procedures, goals, and objectives to students, parents, faculty, and staff.
• Ability to establish and maintain effective working relationships with students, parents, supervisors, and interdepartmental personnel.
• Attention to detail with a high standard of integrity.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.