Job Details
Job Title: Program Coordinator (College of Arts and Sciences)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63741
Department
Florida State University College of Arts and Sciences
Responsibilities
The Program Coordinator is a member of the highly collaborative Business Operations Support Team (BOST) in the College of Arts & Sciences (CoAS). This position provides fiscal and administrative support to interdisciplinary programs within the CoAS. Working under the direction of the Associate Director, you'll work in collaboration with the Program Director and collaborate with faculty directors, staff, students, and university offices in support of accomplishing program goals.
Responsibilities include:
- Coordinating and processing all travel, procurement, and HR actions for CoAS interdisciplinary programs including administrative, fiscal and operational activities.
- Serving as a primary point of contact for program participants, visitors, and stakeholders while supporting the implementation of program goals established by leadership.
- Coordinating logistics for lectures, workshops, conferences, committee meetings, and other special events.
- Serving as on-site support during events and assisting with event setup and breakdown, which may include events outside of normal business hours.
- Coordinating and attending routine committee meetings, preparing meeting minutes and tracking follow-up items.
- Assisting Program Director with program activities, events, communications, records management, faculty and student support, and routine financial and administrative processes.
- Reconciling financial transactions and gathering documentation for budget monitoring.
- Coordinating graduate and undergraduate fellowship and award paperwork and related documentation. Responding to inquiries related to fellowship application and disbursements.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post-high school education may substitute for experience at the equivalent rate.)
Preferred Qualifications
- An individual who thrives in a collaborative environment while possessing a high degree of self-motivation and ownership.
- Previous experience with FSU's administrative processes and systems is a plus!
Other Information
The Business Operations Support Team in the College of Arts & Sciences works to ensure continuity of business operations during unexpected challenges and staffing vacancies by providing fiscal and administrative support to the departments, programs, institutes, and centers across our college.
By partnering directly with units, we deliver tailored temporary operational support, comprehensive systems analysis and process implementation, and targeted training services. Our approach focuses on collaboration, customization and excellence.
To learn more, please visit our website.
Helpful
The College of Arts and Sciences is the largest and most academically comprehensive at FSU, encompassing 200-plus major programs of study and approximately 11,000 students.
Every day, an outstanding team of more than 2,200 faculty and staff members in the College of Arts and Sciences work together to deliver exceptional academic programming to our students, conduct groundbreaking research, and provide research and administrative support across nearly three dozen departments, programs, centers and institutes.
A career in the College of Arts & Sciences has global reach and meaningful impact, contributing directly to the success of the research and academic teaching efforts at Florida State University!
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Working at Florida State University
One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.
Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.
Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.
Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.
Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.
With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.
Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.
Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.
At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.