Program Coordinator of Experiential Learning

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness

The purpose of this position is to administratively support the College of Pharmacy’s Office of Experiential Education. This position will control office workflow and established office procedures. This position requires a high degree of independence and uses initiative to carry out regular assignments in accordance with established policies and procedures. This position will report directly to the Assistant Dean of the Experiential Program.

SUPERVISORY AUTHORITY:

Has responsibility or authority which is limited to the direction of student or temporary workers

NATURE AND SCOPE:

Internal contacts generally include administrators, faculty, students and staff. External contacts generally include vendors, consultants, preceptors, visitors and the public.

PRINCIPAL ACCOUNTABILITIES:

• Annual coordination of IPPE and APPE student site matching / placement process
  • Update preceptor availability
  • Manage cancellations
  • Ensure adequate listing of preceptor and sites
• Coordination of preceptor engagement activities including but not limited to preceptor appreciation and advisory board
• Oversee the workflow of the experiential office. Implement office procedures and practices. Perform directives from supervisor to coordinate administrative procedures within department and/or among other offices.
  • Create and manage office filing systems. Responsible for filing correspondence and other items accordingly.
  • Maintain proficient training and utilization of all software utilized within the experiential program
  • Help establish policies and procedures for all activities
• Maintain bookkeeping records of revenues and expenditures for experiential department. Prepare requests for travel authorizations, services request, etc. Check records, meet with staff and resolve any differences with accounting.
  • Process paper work for the payment of sites in a timely fashion
• Coordinate logistics of all experiential office events and meetings including travel and lodging arrangements, agendas, information packets, parking, amenities etc. and provide on-site guidance to visitors and guests for university related events.
• Maintain an update all program manuals
• Participate on the Ad-hoc International Committee for the College of Pharmacy and Curriculum Committee for the College of Pharmacy.
• Manage domestic (in-person/online pathway) and international affiliation agreement process from inception to execution with Sites, General Counsel, Risk Management, Procurement and Accounts Payable.
• Laison between Experiential site affiliates for requisitions and purchase orders with Procurement and Accounts Payable departments.
• Negotiate payment terms within the affiliation agreements to maximize the budget for the fiscal year.
• Academic Advising/Mentoring students
• Manage student and preceptor requirements
• Interview new employees
• Train new employees
• Laison between Experiential Programs and Core Elms for scheduling student rotations.
• Perform other job-related duties as assigned.

CORE COMPETENCIES:

• Advanced knowledge of office and administrative practices and principles.
• Skill in operation of computers, related software applications (MS Word, Excel, PowerPoint and Access).
• Knowledge of standard office equipment.
• Knowledge and skill in accounting and budgeting techniques and principles.
• Ability to communicate effectively orally and in writing with a diverse population. Must be detailed oriented and organized.
• Ability to exercise discretion and ensure a high-level of confidentiality.
• Ability to establish and maintain effective and harmonious work relations with faculty, staff, residents, students and the public.

MINIMUM REQUIREMENTS:

Bachelor's degree in business or administration and 3-6 years of experience. 11 years of related work experience may be substituted in lieu of educational qualifications.

Compliance Salary Range Disclosure

Compensation Range: $61,000 - $67,500