Coordinate the planning and execution of meetings, seminars,
workshops, symposia, site visits, and other events in support of
the assigned Center, including scheduling, venue reservations,
speaker invitations, event communications, registrations, catering,
visitor logistics, travel arrangements, and reimbursement
processing
Manage communications, website content, social media,
announcements, newsletters, marketing materials, and other outreach
activities in support of the assigned Center.
Coordinate Center office operations by managing room
reservations, office space logistics, facilities service requests,
supplies and deliveries, greeting Center visitors, supervising
student workers (including scheduling, assigning work, and
approving timesheets), and coordinating the day-to-day
administrative and logistical needs of the Center's facilities
Provide administrative support for proposal development by
preparing documents, coordinating administrative materials,
maintaining proposal files, and communicating with investigators
and Penn Engineering Research Services
Monitor expenditures and coordinate with Penn Engineering
Financial Services on Center-related financial matters
Perform other duties and special projects as assigned in
support of the Strategic Support Team and Penn Engineering research
centers and strategic initiatives
Qualifications
- Bachelor's degree and a minimum of two years of related
administrative experience, or an equivalent combination of
education and experience. Excellent written and verbal
communication, interpersonal, and organizational skills, along with
proficiency in Google Workspace, Microsoft Office, and other
computer applications. A degree in a science-related field is
helpful but not required.
This position is based at 1 uCity and initially requires five days
on-site per week. A hybrid schedule may be considered once the
employee has settled into the role.
Job Location - City, State
Philadelphia, Pennsylvania
This position is assigned to the
Center for Precision
Engineering for Health (CPE4H), providing administrative and
operational support to its Director, Principal Investigators, core
faculty, and research personnel by coordinating the Center's
administrative and operational activities.
Primary responsibilities include coordinating meetings, seminars,
workshops, symposia, and other Center events; preparing
correspondence and meeting materials; managing Center
communications, website content, and marketing materials;
coordinating visitor travel and expense reimbursements; supporting
proposal preparation and financial administrative processes;
coordinating office space logistics and facilities requests;
supervising student workers; coordinating the day-to-day
administrative and logistical needs of the Center's facilities; and
serving as a primary administrative resource for Center-related
operations.
This position is based at 1 uCity and initially requires five days
on-site per week. A hybrid schedule may be considered once the
employee has settled into the role.
Department / School
School of Engineering and Applied Science
Pay Range
$24.21 - $32.00 Hourly Rate
Salary offers are made based on the candidate's qualifications,
experience, skills, and education as they directly relate to the
requirements of the position, and in alignment with salary ranges
based on external market data for the job's level. Internal
organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race,
color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship
status, age, disability, veteran status or any class protected
under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is
made. Consideration of the background check will be tailored to the
requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family-whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
professionally.
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement-and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit:
https://www.hr.upenn.edu/PennHR/benefits-pay
Equal Employment Opportunity Statement
The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race,
color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship
status, age, disability, veteran status or any class protected
under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/University-City-One/Program-Coordinator--Strategic-Support---CPE4H---Penn-Engineering_JR00129301
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