Compensation Type: Salaried
Compensation: $53,581.50
The Program Coordinator, Student Insight & Leadership
Development provides processing, logistics, and administrative
support for the College's student clubs and organizations, student
voice, and student leadership functions. This position works within
the systems, records, schedules, and procedures established and
maintained by the Coordinator, Student Insight & Leadership
Development.
The Program Coordinator processes student organization renewal and
registration submissions, conducts first-pass completeness review
against published criteria, and prepares assembled files for
verification by the Coordinator. This position coordinates the
logistics of organization events, involvement programming, and
required training sessions, captures participation and attendance
records, performs data entry and record maintenance in Cougar
Connect and related co-curricular systems, and provides preparation
and production support for student insight and continuous
improvement reporting.
ESSENTIAL JOB FUNCTIONS
Student Organization, Records Processing & Support
- Receives and processes student organization renewal,
registration, and update submissions, and enters the submitted
information into the Coordinator-maintained systems of record.
Conducts first-pass completeness review of submissions against
published criteria and checklists, identifies missing or incomplete
items, and prepares assembled files for verification and status
determination by the Coordinator.
Tracks outstanding items and issues follow-up reminders to
student officers and organization advisors using approved templates
and established timelines. Updates officer and advisor contact
information within the record as changes are submitted.
Files and organizes student organization documentation,
including constitutions, officer and advisor agreements, training
completion confirmations, event submissions, travel forms, and
financial documentation, into the record structure maintained by
the Coordinator, and assembles documentation packets in support of
reconciliation.
Responds to routine inquiries from student officers and
organization advisors using published handbook materials, posted
procedures, and approved language. Refers questions
ofeligibility,standing, policyinterpretation,exception, anddenialto
theCoordinator.
Prepares routine status lists and standard reports from
existing templates at the request of the Coordinator or
Director.
Event, Involvement, & Training Logistics
- Coordinates the logistics of student organization events,
involvement and recruitment programming, leadership gatherings, and
required training sessions, including room and space requests,
setup and teardown, materials preparation, signage, supplies,
catering and vendor paperwork, and equipment.
- Builds and maintains registration and sign-up mechanisms,
distributes confirmations and reminders from approved templates,
and staffs check-in. Captures attendance and participation data at
each event and session and enters it into the appropriate record
within established timelines.
- Assembles and distributes session materials and rosters for
required compliance and anti-hazing training in support of the
Coordinator, who holds scheduling with the Compliance Office and
tracks completion. Prepares post-event summaries of registration,
attendance, and participation counts for review by the Coordinator
and Director.
- Coordinates event logistics within approved budgets, dates, and
parameters, and refers changes to committed dates, costs beyond
approved amounts, and new vendor commitments to the Coordinator or
Director.
Cougar Connect & Records Support
- Performs data entry and record maintenance within Cougar
Connect and related co-curricular systems, including organization
pages, membership records, officer rosters, event submissions, and
participation entries. Reviews records for accuracy and
completeness and corrects routine data errors.
- Provides first-level user support to student leaders and
organization advisors on navigation, submission, and common
platform tasks using documented procedures. Escalates configuration
issues, access and permission requests, and unresolved errors to
the Coordinator.
- Generates standard and previously built reports on request.
Maintains a log of recurring user issues and questions to inform
platform guidance and user documentation.
Student Insight & Reporting Support
- Provides preparation and production support for student insight
and continuous improvement activities. Schedules listening
sessions, focus groups, and reflection conversations, arranges
space and materials, manages participant invitations and
confirmations, and captures attendance.
- Transcribes and enters qualitative feedback into the
established repository. Applies the coding scheme established by
the Coordinator to transcribed material and submits coded material
for review.
- Compiles data tables, assembles figures and exhibits, formats
and proofreads drafts, and maintains file organization and version
control for insight artifacts, tools, and templates. Assembles
source material and supporting documentation for briefs, reports,
and closure communications authored by the Coordinator and
Director.
- Handles student feedback in accordance with established
practices for the protection of confidential and sensitive
information.
Culture of Respect
- Fosters and maintains a safe environment of respect and
inclusion for faculty, staff, students, and members of the
community.
Minimum Qualifications
- A Bachelor's degree in communications, social sciences,
business administration, project management, or a closely related
field.
- Two (2) years of experience in program or event coordination
and logistics, records processing, data entry and administration,
student engagement, or related work in an educational or comparable
setting.
- State Motor Vehicle Operator's License or demonstrable ability
to gain access to work site(s).
Preferred Qualifications: A Master's degree in a related
field and experience producing digital and print materials.
*
An appropriate combination of education, training, coursework,
and experience may qualify a candidate.
CSCC has the right to revise this position description at any
time. This position description does not represent in any way a
contract of employment.
Full Time/Part Time:
Full time
Union (If Applicable):
Scheduled Hours:
40
Additional Information
In order to ensure your application is complete, you must complete
the following:
- Please ensure you have all the necessary documents available
when starting the application process. For all faculty positions
(Instructor, Annually Contracted Faculty, and Adjunct), you will
need to upload an unofficial copy of your transcript when
completing your aplication.
- Prior to submitting your application, please review and update
(if necessary) the information in your candidate profile as it will
transfer to your application.
If you are a current employee of Columbus State Community
College, please l og in to Workday to use the internal application
process.
Thank you for your interest in positions at Columbus State
Community College. Once you have applied, the most updated
information on the status of your application can be found by
visiting your Candidate Home. Please view your submitted
applications by logging in and reviewing your status.
