Proposal Services Grant Consultant (Grant Consultant)

Job Summary

This position is responsible for review and submission of both standard and complex proposals and post-proposals actions, including acceptance or acknowledgment of award documents. The role is responsible for advising other team members on questions or issues related to proposal services functions. This position has responsibilities as an authorized official representative and is a signatory for the university.

Department-Specific Responsibilities

• Responsible for proposal review and submissions, post-proposal sponsor requests, and award acceptance of sponsored projects.
• Responsible for training, policy and procedure implementation; committee service; and resolution of complex issues.
• Required to remain up-to-date on all electronic systems for proposal submission, acceptance, award management and reporting and to disseminate this information to all team members.
• Oversees proposal review and submission, post-proposal action review and submission, and award acceptance for a specific group of sponsored project accounts.

General Responsibilities

• Ensures proposal review, submission, financial monitoring and closeout of large-scale sponsored projects; reviews, analyzes, and interprets external sponsor's submission guidelines; creates budgets and administrative forms on behalf of faculty, staff, and researchers as needed.
• Advises and mentors the development and submission of grant proposals and explains complex issues to the staff and faculty investigators; provides review, approval and advice about proposal materials; investigates and answers questions from sponsors, researchers, fiscal officers, research administrators and others; counsels researchers and staff on the preparation of budgets, completion of certifications, and institutional information to ensure compliance with university policies, federal regulations, and sponsor guidelines; initiates action to resolve problems when necessary; assists faculty and staff in identifying documents or forms needed in connection with pending or funded projects; follows up on all correspondence to ensure that appropriate action is taken or information provided.
• Monitors expenditure transactions on sponsored project accounts for allowability, allocability, reasonableness, and financial compliance with university, state, federal, and sponsor requirements, and allows or disallows the transactions accordingly; advises and mentors other staff members in regards to complex financial transaction issues; provides experienced guidance to the faculty and departmental administrators on allowable expenditures and relevant federal and sponsor guidelines; escalates questions as needed to ensure efficient completion of tasks; ensures timely and efficient flow of information and file management in connection with proposals, award and other types of agreements, and sponsored project accounts; utilizes various internal and external systems (such as Kuali, FastLane, ASSIST, National Institute of Health (NIH) Commons and Grants. Gov) extensively for proposal submissions, project changes, and account monitoring.
• Evaluates existing policies, researches and proposes new procedures and tools, and collaborates to identify best practices and approaches; reviews and makes recommendations to improve compliance policies and procedures necessary for all aspects of research administration; interprets and applies dynamic sponsor rules and guidelines; builds and maintains reference manuals and other critical documentation.
• May mentor less experienced staff, conduct regular training and educational sessions, and provide guidance to team members, staff and faculty on federal, state and university policies, particularly with seemingly conflicting or vague policies and regulations.
• Attends and participates in various professional development opportunities, including seminars, webinars, workshops, and conferences organized by external sponsors and/or professional organizations; attends and participates in training opportunities; designs, develops, and conducts training programs, materials, workshops and other activities to a wide university audience as new information becomes available or new policies and procedures are implemented.
• Represents university to external sponsors by responding to questions and resolving concerns in relation to proposal submissions or award documents.

Qualifications

This position is posted at the Advanced career level, but may be filled at the Career career level depending on the candidate's qualifications. Although they will be similar, the duties and responsibilities may differ if filled at the lower rank. Please see the qualifications for each level listed below.

Advanced Requirements:

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree (preferably in related field.)

Preferred

• Master's degree.

WORK EXPERIENCE

Required

• 5 years of experience preparing and submitting grant proposals in a similar role at a university or hospital system. OR
• 5 years of experience with grants and awards administration or university or research policy/procedure.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA) upon date of hire.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or external constituents.

Career Requirements:

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree (preferably in related field.)

Preferred

• Master's degree

WORK EXPERIENCE

Required

• 2 years of experience preparing and submitting grant proposals in a similar role at a university or hospital system. OR
• 3 years of experience with grants and awards administration or university or research policy/procedure.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA) upon date of hire.

SKILLS

Required

• Proficient with written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Strong proficiency in university policies and/or complex proposal terms and conditions.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana or Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

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Telephone: 812-856-1234