University of Delaware
Equal Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer which
encourages applications from Minority Group Members, Women,
Individuals with Disabilities and Veterans. The University's Notice
of Non-Discrimination can be found at
http://www.udel.edu/aboutus/legalnotices.html
Job No: 503136
Work Type: Staff
Location: Newark, DE
Categories: Financial Services and Procurement, Full
Time
Pay Grade: 30E Context of Job: The Research Office
manages approximately $307 million in annual research expenditures
associated with over 2,300 sponsored research projects and is
responsible for central research administration of all sponsored
contracts and grants awarded to the University of Delaware
(UD).
Under the general direction of the Assistant Director, Research
Accounting and Billing, the Research Accountant manages and
administers the post-award administration of assigned externally
funded sponsored programs and other restricted funds to ensure
compliance with governing federal, state, sponsor, UD requirements
and generally accepted accounting principles.
This position serves as a key resource providing guidance,
oversight and support to faculty, researchers and staff relating to
the post-award activities of assigned sponsored programs. The
incumbent is expected to foster collaborative relationships with
stakeholders and exhibit a strong commitment to customer service
and excellence.
Major Responsibilities:
- Manages and administers the post-award administration of
assigned externally funded sponsored programs and other restricted
funds of a diversified funding portfolio.
Oversees and monitors all post-award activities throughout the
award life cycle:
Utilizes system reports, queries and other tools to effectively
monitor, control, and accurately report award revenues and
expenditures in accordance with sponsor and UD requirements.
Performs interim reconciliations and analyses in accordance
with established standard operating procedures to effectively
monitor an award’s financial activities.
Exercises sound judgement to assure award costs are allowable,
allocable, reasonable, and consistent with governing sponsor
regulations, UD policies, and cost principles.
Coordinates and/or implements required actions with relevant
parties to avoid waste, loss, and misuse of funds.
Prepares and/or approves accounting entries as required.
Coordinates with individuals across the research community to
ensure effective post-award administration:
Establishes and maintains a productive and positive
relationship with central office, faculty, departmental, and
sponsor personnel that fall under area of responsibility.
Assists administering departments and faculty members on the
post-award management of assigned sponsored programs in
coordination with Research Office team members.
Collaborates with stakeholders through periodic meetings and
communications to address/resolve any award financial discrepancies
or other post-award related matters.
Coordinates with the Research Office’s Pre-Award Team to assist
with submission of no-cost extensions, budget revisions or
continued funding.
Co-monitors accounts receivables for assigned awards with the
Research Office’s Billing Team, coordinating with appropriate
stakeholders to address outstanding documentation or issues when
award payments are being withheld.
Keeps supervisor(s) informed of potential problematic areas.
Escalates critical issues to supervisor in a timely manner to avoid
compliance risks or penalties.
Prepares and submits all required financial, other
non-technical reports, and supporting documentation to sponsors by
applicable deadlines.
Prepares financial reconciliations and closeout packages in
accordance with established operating procedures.
Analyzes and approves post-close entries, investigates
questionable items and completes all required closeout
documents.
Completes timely inactivation of award/projects with the
sponsor and UD systems.
Applies and maintains knowledge of UD and sponsor systems,
procedures, and policies:
Demonstrates a working knowledge of departmental and/or sponsor
post-award systems, reports, and queries to produce professional
work. This includes proficiency in Excel, email, sponsor specific
software/websites, financial systems, etc.
Interprets and administers rules, regulations, policies, and
procedures by UD and external funding agencies.
Keeps current with respect to policies, procedures and
requirements of the UD, Federal and State agencies, and various
other sponsors to support compliance of assigned awards.
Continuously seeks to improve the efficiency and effectiveness
of post-award business processes by providing and/or implementing
well-conceived recommendations.
Maintains educational proficiency by regularly attending
professional training sessions on work-related issues. Demonstrates
knowledge gained by applying it to operations and informing
colleagues of new developments.
Demonstrates a willingness and flexibility in performing new
tasks, responsibilities, and special projects.
Performs miscellaneous job-related duties as assigned.
Qualifications:
- Bachelor’s degree in accounting, finance, business or closely
related field with three years of job-related experience or
equivalent combination of education and/or experience. Higher
education experience preferred.
- Strong verbal, written, interpersonal, organizational and
analytical skills.
- Excellent understanding of accounting concepts and ability to
apply those principles.
- Ability to organize and analyze data.
- Ability to reconcile financial information with attention to
detail.
- Ability to work under pressure in a deadline-oriented
environment.
- Ability to diagnose and solve problems using sound judgment and
decision-making abilities.
- Ability to handle multiple tasks and assignments in a
professional manner.
- Familiarity with UD accounting systems, policies and procedures
preferred.
- Experience with Oracle/PeopleSoft Financials desirable.
- Knowledge of federal grant post-award administration, financial
accounting principles, Uniform Guidance 2 CFR 200, OMB Circulars
A-21, A-110, A-133, Cost Accounting Standards and GAAP.
- Strong customer service focus.
- Ability to work independently and as part of a team to meet
shared and individual goals.
- Ability to be flexible, adaptable and responsiveness.
- Ability to analyze and interpret financial data and prepare
finance reports statements and/or projections
- Skill in fostering a cooperative work environment.
- Ability to support and mentor individuals from diverse
backgrounds and promote an inclusive and welcoming work
environment.
Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person
on the basis of race, color, national origin, sex, gender identity
or expression, sexual orientation, genetic information, marital
status, disability, religion, age, veteran status or any other
characteristic protected by applicable law in its employment,
educational programs and activities, admissions policies, and
scholarship and loan programs as required by Title IX of the
Educational Amendments of 1972, the Americans with Disabilities Act
of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI
and VII of the Civil Rights Act of 1964, and other applicable
statutes and University policies. The University of Delaware also
prohibits unlawful harassment including sexual harassment and
sexual violence.
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