concepts by developing programs and facilitating activities that promote student success and lifelong learning.
A summary of essential duties and responsibilities includes the following:
- Reads and routes incoming mail.
- Files routine and/or confidential correspondence and other records according to established file classification system. Maintains student files and records.
- Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
- Maintains course schedule, data, load sheets, payroll, special services contracts, independent contract forms, etc.
- Prepares and processes purchase orders and invoices for payment.
- Schedules appointments for supervisor, arranges meetings as instructed, and maintains supervisor’s calendar.
- Greets visitors, ascertains nature of business, and conducts visitors to supervisor or appropriate person.
- Coordinates printing projects for the department/subdivision with Reprographics and Marketing & Creative Services.
- Maintains financial records and department/subdivision budgets.
- May administer faculty evaluations.
- May order supplies for the department/subdivision as needed.
- Performs a variety of duties that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
- Performs job-related duties as assigned.
The Secretary II in the Student Engagement Subdivision Office is a key position providing support to subdivision faculty and staff as well as students. The Secretary II works proactively with the Dean to manage college and subdivision processes; especially those related to faculty procedures. The Secretary II is trained to help provide support for welcome desks in other departments within the subdivision. In addition, the Secretary II supports the Project Care emergency financial grant program and meets with students to provide funds and manage program documents.
Education/Experience: High school diploma or general education degree//high school equivalency (GED); a minimum of one year specialized training in related area; and minimum of three (3) years’ related clerical/secretarial experience in a general office environment required.
Qualifications: Ability to read and comprehend instructions, correspondence, and memos. Ability to write routine reports and correspondence. Effective communication skills, interpersonal skills, organizational and critical thinking skills. Basic bookkeeping skills. Ability to work independently and exercise good judgment. Proficiency in Microsoft Office. Ability to learn and use various department-specific software programs. Ability to compose minutes. Ability to handle confidential material and maintain confidence.
Position Status: Full Time
Hours: General Hours Monday-Friday 8:30 a.m.-5:00 p.m. Hours may vary during certain times of the year.
Salary/Wage: $19.54 per hour plus exceptional benefits
Benefits: FT Support Staff Position Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include: Health, Dental, Vision Life insurance; Optional life Disability insurance Tuition reimbursement MVCC Tuition waiver SURS Retirement plan Vacation Days Holidays Sick Leave Personal days Bereavement days Tax-sheltered annuity plans
