Class Purpose
Under supervision, performs professional level work in the planning, research, and coordination of Admissions and Records programs and activities. Serves as policy and procedure expert and lead for the District or College Admissions and Records Department.
Examples of Duties
Examples of duties may include, but are not limited to, the following:
- Maintain up to date knowledge of policies and regulations related to admissions and records
- Ensure compliance with District policies and procedures, and state and federal laws and regulations related to student enrollment, registration, and maintenance of student records; make recommendations to develop and modify work processes in response to legislative mandates and regulatory changes.
- Prepare and submit a variety of state and institutional statistical reports.
- Provide technical information and assistance to students, staff, and administrators concerning college admission and registration.
- Interpret policies and regulations and determine appropriate course of action in complex and escalated registration and enrollment circumstances.
- Provide assistance and general training for Admissions and Records staff and student workers; direct work of student employees.
- Assist with directing work of admissions and records staff as assigned.
- Process documents, requests, and petitions for grade changes, withdrawals, student major changes, academic renewals, and excused withdrawals.
- Collect and monitor faculty census and positive attendance rosters; communicate regularly with Dean and VPI regarding outstanding rosters.
- Oversee and process verification of documents for residency/AB540 requirements.
- Process and monitor non-traditional enrollments.
- Serve as a liaison between Admissions and Records, Academic Affairs, and the Colleges regarding the coordination of services to students.
- Serve as lead to test enrollment functions in scheduled computer software system upgrades and new software implementations.
- Design and implement continuous improvement programs in all Admissions and Records processes; provide input and recommendations regarding staffing, equipment, and supply need.
- Assist with A&R-related special projects as assigned, including but not limited to Program Review.
- Clear applicable registration and enrollment holds.
- Evaluate transcripts and petitions for degrees/certificates, and post students’ awards when college Technician/Sr. Technician is out of office for an extensive leave or vacation.
- Files and prepares responses to audit reports.
- Performs other related duties as required.
Minimum Qualifications
- Associates degree from an accredited college or university
- Five (5) years of experience in Admissions and Records
- Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.
Desirable Qualifications:
- Demonstrated knowledge of rules, regulations and policies of registration and admissions.
- Demonstrated ability to train and supervise the work of student assistants.
- Willingness to establish and maintain cooperative working relationships with those contacted in the course of work.
- Demonstrated ability to speak and write effectively.
Knowledge, Skills, and Abilities
Knowledge of:
- Rules, regulations and policies of registration and admissions.
- The operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, websites and E-mail.
Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.
The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate “See Resume”.
Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.
The following documents are required for this position:
1. Resume
2. Transcripts verifying completion of a degree
3. List of three references
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.
Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.
Please note, the District’s preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.
The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination, including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment, please contact Elizabeth Palafox at epalafox@peralta.edu.
