Job Description
The Senior Associate Director of Advancement Information Systems leads advancement’s database operations, including data maintenance, and gift entry and workflow processes. Reporting to the Executive Director of Research, Prospect Management, Advancement Information Services & Database Management, the Associate Director ensures the accuracy, integrity, and usability of constituent and giving data and drives continuous improvement across systems, processes, documentation, and reporting tools that support fundraising, prospect management, and institutional decision-making.
The Associate Director supervises three Gift Recording and Data Integrity Specialists and is accountable for workflow management, data quality, and team development, including recruiting, onboarding, training, coaching, and retention. This role exercises judgment in prioritizing work, resolving complex issues, and implementing solutions, and serves as a key liaison with Information Technology and Accounting Services to support system reliability, compliance, reconciliation, and strong customer service. The role is expected to identify issues proactively and implement solutions, consulting the Executive Director on strategic priorities and high-impact decisions.
As the College advances its conversion to Slate CRM, the Associate Director proactively identifies and flags data and operational gaps to support successful implementation and continuity of service.
Trinity College offers a comprehensive benefits package that includes medical, wellness, dental and vision, retirement savings with employer match, flexible spending and health savings accounts, disability and life insurance; paid leave and other paid time off benefits; tuition benefits for employees and their dependents; and a variety of other employer-sponsored and voluntary fringe benefit programs.
The anticipated annual base salary hiring range for this position is $53,300 to $65,200 per year, with final placement determined by experience, skills, qualifications, and internal equity considerations.
Responsibilities
Advancement Information Systems & Operational Leadership
The anticipated annual base salary hiring range for this position is $53,300 to $65,200 per year, with final placement determined by experience, skills, qualifications, and internal equity considerations.
Team Supervision, Workflow Management & Staff Development
Qualifications
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
Trinity College is an independent, nonsectarian liberal arts college for men and women, with approximately 2,200 undergraduate students and 200 faculty members, located in Hartford, Connecticut. Our Mission is “Engage. Connect. Transform.” As the preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Trinity is an actively engaged community of students, faculty and staff who work together to develop and sustain the intellectual and creative opportunities central to a first-class liberal arts education. Hartford, the state capital, provides many opportunities for cultural and social engagement.
The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.
For all faculty positions, completion of the Ph.D. or appropriate equivalent is expected. Candidates should have a strong commitment to undergraduate and interdisciplinary teaching in a liberal arts context, and a well-articulated plan for sustained research. Trinity is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching, and service.
The Senior Associate Director of Advancement Information Systems leads advancement’s database operations, including data maintenance, and gift entry and workflow processes. Reporting to the Executive Director of Research, Prospect Management, Advancement Information Services & Database Management, the Associate Director ensures the accuracy, integrity, and usability of constituent and giving data and drives continuous improvement across systems, processes, documentation, and reporting tools that support fundraising, prospect management, and institutional decision-making.
The Associate Director supervises three Gift Recording and Data Integrity Specialists and is accountable for workflow management, data quality, and team development, including recruiting, onboarding, training, coaching, and retention. This role exercises judgment in prioritizing work, resolving complex issues, and implementing solutions, and serves as a key liaison with Information Technology and Accounting Services to support system reliability, compliance, reconciliation, and strong customer service. The role is expected to identify issues proactively and implement solutions, consulting the Executive Director on strategic priorities and high-impact decisions.
As the College advances its conversion to Slate CRM, the Associate Director proactively identifies and flags data and operational gaps to support successful implementation and continuity of service.
Trinity College offers a comprehensive benefits package that includes medical, wellness, dental and vision, retirement savings with employer match, flexible spending and health savings accounts, disability and life insurance; paid leave and other paid time off benefits; tuition benefits for employees and their dependents; and a variety of other employer-sponsored and voluntary fringe benefit programs.
The anticipated annual base salary hiring range for this position is $53,300 to $65,200 per year, with final placement determined by experience, skills, qualifications, and internal equity considerations.
Responsibilities
Advancement Information Systems & Operational Leadership
- Lead the daily operations of the Advancement Information Systems (AIS) team.
- Establish and manage workflows, protocols, service standards,
and internal controls for
data, reporting, and gift processing functions that reflect best practices. - Serve as the primary escalation point for complex AIS issues;
assess root causes and
implement solutions in coordination with key stakeholders. - Evaluate AIS practices and partnerships and recommend
improvements to strengthen
efficiency, accuracy, and service quality. - Support system readiness and continuity as Trinity advances its
conversion to Slate CRM,
proactively identifying and flagging operational and data-related gaps.
The anticipated annual base salary hiring range for this position is $53,300 to $65,200 per year, with final placement determined by experience, skills, qualifications, and internal equity considerations.
Team Supervision, Workflow Management & Staff Development
- Supervise three Gift Recording and Data Integrity Specialists,
ensuring clear performance
expectations, consistent accuracy, and high customer service standards. - Manage workload distribution and workflow oversight to ensure
timely completion of
gift processing and data integrity tasks. - Recruit, hire, onboard, train, and retain staff; provide
coaching, performance feedback,
and professional development support. - Foster a collaborative, accountable team culture aligned with
accuracy, responsiveness,
and continuous improvement.
- Own and enforce data integrity standards, policies, and
procedures for constituent and
giving records in Slate. - Develop and implement audits and quality checks to maintain
data completeness,
consistency, and reliability, minimizing institutional risk. - Resolve complex constituent and gift record issues and provide
standards-based
guidance to advancement colleagues. - Maintain and update policies, procedures, and training
materials to ensure consistent
application across the division.
- In collaboration with the director of database management,
develop, maintain, and
troubleshoot scheduled reports, dashboards, and recurring data outputs supporting
fundraising, prospect management, reconciliation, and leadership decision-making. - Identify trends, reporting gaps, and data concerns; propose and
implement
improvements to enhance decision support and operational effectiveness.
- Lead gift entry and gift processing workflows to ensure
accurate, timely, and compliant
recording of all contributions, including gifts, pledges, payments, matching gifts,
adjustments, and complex transactions. - Ensure appropriate crediting and documentation of donor intent;
maintain compliance
with gift acceptance policies, audit requirements, and reporting standards. - Partner with Accounting Services to support reconciliation,
resolve discrepancies, and
ensure alignment between Advancement and Finance records. - Serve as the operational liaison with Information Technology
and Accounting Services
regarding system functionality, integrations, access, and data flow concerns.
Qualifications
- Bachelor's Degree
- 5-8 years of experience
- Experience leading gift entry/gift processing, including reconciliation with finance, and applying strong data integrity and quality control standards.
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
Trinity College is an independent, nonsectarian liberal arts college for men and women, with approximately 2,200 undergraduate students and 200 faculty members, located in Hartford, Connecticut. Our Mission is “Engage. Connect. Transform.” As the preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Trinity is an actively engaged community of students, faculty and staff who work together to develop and sustain the intellectual and creative opportunities central to a first-class liberal arts education. Hartford, the state capital, provides many opportunities for cultural and social engagement.
The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.
For all faculty positions, completion of the Ph.D. or appropriate equivalent is expected. Candidates should have a strong commitment to undergraduate and interdisciplinary teaching in a liberal arts context, and a well-articulated plan for sustained research. Trinity is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching, and service.
