Sponsored Programs Administrator (2 positions available)

Perform and have oversight of accounts reconciliation including cost transfers

Enter requisitions in university enterprise management system and monitor processing of documents to conclusion.

Assist with hiring by preparing Strategic Position Review ( SPR ) and Personnel Action Form ( PAF ) documents and other employment related activities for all land grant activities and other grants within land grant division.

Review and analyze award documents.

Review and assist with land grant proposal submissions.

Maintain a thorough knowledge of regulations applicable to sponsored programs administration – federal, state, and private. This includes Uniform Guidance for federal grants and contracts and United States Department of Agriculture specific rules, regulations, and policies. Also maintain a thorough knowledge of University policies concerning sponsored programs, intellectual property, compliance, and other related issues.

Coordinate with Post Award Director, Office of Sponsored Programs and Research, Vice President for Research and Economic Development, Associate Director for Agricultural Research Development Program Associate Extension Administrator, Deans, faculty, and sponsors to develop and negotiate the terms and conditions, including IP issues, of complex legal agreements.

Monitor to ensure that technical reporting is being performed.

Act as an administrative point of contact for Land Grant related projects in coordination with other university Divisions particularly Administration and Finance.

Maintain archives and records that adhere to sponsor retention schedules.

Provide back-up support to Director Post Award and Director of Pre-Award, Office of Sponsored Programs and Research as needed.

Conducts internal audits to ensure compliance with university and sponsor policies and procedures. Assist with gathering data for external audits.

Maintain personnel database for each land grant project.

Participate in regional and national professional organizations to maintain a current and timely knowledge of changing regulations.

Conduct and/or participate in presentations and workshops on issues related to the administration of sponsored programs at local, regional, and national meetings.

Conduct and/or participate in Division or University presentations and workshops on issues related to the administration of sponsored programs.

Assist in the training and education of faculty and staff in budget development, narrative development, and electronic submission.

Assist the Director of Post Award, Director of Pre-Award, and Office of Sponsored Programs and Research in communicating policies and procedures to Land Grant faculty and staff.

Aid with special projects as needed.

Minimum Qualifications

Knowledge, Skills, and Abilities:

• Participate in regional and national professional organizations to maintain a current and timely knowledge of changing regulations.
• Conduct and/ or participate in presentations and workshops on issues related to the administration of sponsored programs at local, regional, and national meetings.
• Conduct and/ or participate in Division or University presentations and workshops on issues related to the administration of sponsored programs.
• Assist in the training and education of faculty and staff in budget development, narrative development, electronic submission, and fiscal management.
• Assist Director in communicating policies and procedures to land grant faculty and staff.
• Provide assistance with special projects as needed.

Minimum Qualification:

• Bachelor’s degree in Research Administration, Business Administration or related field or 5 years of experience in higher education research administration.
• Effective negotiating and decision-making skills; excellent communication and interpersonal skills; ability to work with diverse groups of individuals; strong organizational skills to manage multiple projects independently.

Preferred Qualifications

• CRA or similar certification.
• Experience in using Banner educational management software, particularly the grants management module.

Posting Date
08/25/2026

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Background Check: All offers of employment at Central State University are contingent upon the successful completion of a comprehensive background check. This may include, but is not limited to, verification of education and employment history, criminal history check, driving record (if applicable), drug screening, and tax compliance review.
Certain positions may require additional screenings based on job responsibilities, regulatory requirements, or funding sources.
Failure to successfully complete the required background check or provide accurate and complete information may result in withdrawal of an offer or termination of employment.

Work Authorization: Applicants must be legally authorized to work in the United States at the time of hire and throughout their employment. The University is not able to sponsor employment visas for this position now or in the future.

Position Category
Staff - Monthly (Exempt)

Budgeted Annual Salary
Commensurate with experience

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts

Optional Documents