Description
The (Staff Accountant) Cashier is responsible for accurately
receiving, processing, recording, and safeguarding payments
received by the University. This position provides professional
customer service to students, parents, employees, and other members
of the University community while ensuring that all financial
transactions are handled in accordance with university policies,
procedures, and internal controls.
Examples of Duties
- Receive and process payments, including cash, checks, money
orders, and other approved forms of payment.
Accurately post payments to students and departmental accounts
using the University's financial and student information
systems.
Issue receipts and provide appropriate documentation for all
transactions.
Balance daily cashier activity and reconcile cash, checks, and
other payments to system totals.
Prepare daily deposits and ensure funds are properly secured
and submitted for deposit in accordance with university
procedures.
Research and resolve payment discrepancies, unidentified
payments, and posting errors.
Assist students, parents, employees, and departments with
questions regarding payments, accountancy, and cashiering
procedures.
Maintain accurate records and support documentation for all
financial transactions.
Ensure proper handling and safeguarding of university
funds.
Follow established internal controls, cash-handling procedures,
and separation-of-duties requirements.
Maintain confidentiality of student, employee, and financial
information.
Assist with departmental deposits and verify that appropriate
supporting documentation is provided.
Communicate discrepancies or unusual transactions to the Head
Cashier or supervisor promptly.
Assist with month-end and fiscal year-end activities as
requested.
Maintain an organized and secure cashier workstation.
Provide courteous, professional, and timely customer
service.
Perform other duties as assigned.
Typical Qualifications
- High school diploma or equivalent required; associate degree or
college coursework in accounting, business, or a related field
preferred.
- Previous cashiering, banking, accounting, or cash-handling
experience preferred.
- Experience working in a college or university business office
is a plus.
- Ability to accurately handle and account for large volumes of
financial transactions.
- Strong mathematical and reconciliation skills.
- Proficiency with Microsoft Office, particularly Excel and
Outlook.
- Experience with Banner or another higher-education
financial/student information system preferred.
- Ability to maintain confidentiality and exercise sound judgment
when handling sensitive financial information.
Supplemental Information
This position operates in a professional office environment and
requires regular interaction with students, parents, faculty,
staff, and other members of the University community. Additional
hours may occasionally be required during registration, fiscal
year-end, audits, or other peak operational periods.
