Posting Number: S01837
Campus: Western University Campus-Pomona, CA
Department: 4001-Student Success and Student Life
Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.
Expected Pay Scale
Minimum: $26.00 Hourly
Maximum $27.50 Hourly
Job Summary
The full-time Student Life & Student Leadership Coordinator serves as a member of the Student Life & Student Leadership team providing assistance to all WesternU student clubs and the Student Government Association (SGA) for co-curricular programs and student services. The Coordinator provides financial support management for class and club organization account balances ensuring accurate accounting and University policy compliance. The coordinator is responsible for SSL communication and marketing. This position reports to the Director of Student Life & Student Leadership.
Knowledge, Skills and Abilities
Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
- Strong written communication, verbal communication and interpersonal skills that enable the employee to interact effectively with administration, faculty, staff, students, and community members.
- Excellent computer skills enabling employee to provide support to department using technological tools such as Microsoft Office, Microsoft Teams, and Microsoft Sharepoint. Experience with office equipment such as copy machine, and multi-line telephone machine highly desired.
- Ability to prioritize and successfully complete multiple duties while paying close attention to detail.
- Skilled in making decisions with sound judgment.
- Demonstrate a commitment to working in an organization that values and promotes humanism.
Required Qualifications
Education:
- Bachelor's degree. AA/AS degree and 5+ years in Student Affairs may be considered in lieu of Bachelor's degree.
Experience:
- Three-five years of higher education experience
Computer Skills:
- Excellent computer skills enabling employee to provide support to department using technological tools such as Microsoft Suite products, Qualtrics, and WordPress.
- Banner experience strongly desired. Experience with office equipment such as copy machine and multi-line telephone preferred.
Preferred Qualifications
Posting Date: 10/09/2026
Closing Date: 10/09/2027
Essential Job Duties
Student Co-Curricular Programming and Student Services Support:
- Review and verify accuracy of student submitted reimbursement requests.
- Work with University departments (Finance, Campus Store, Accounts Payable, Bursar, etc.) as needed for student reimbursement requests and approvals.
- Support student leaders by providing balances of club/class funds and answering questions regarding University policies for reimbursement and payment.
- Reviewing and submitting Officer Travel Fund reimbursements from Student Success budget.
- Provide back-up support to verify and process military reimbursements.
- Ensure accurate accounting aligned with fiscal year deadlines.
- Provide trainings for club/class student leaders on proper financial management of University funds.
- Review and approve designed merchandise and flyers to ensure compliance with University branding standards and legal/trademark accuracy.
- Manages housing database and roommate request database. Communicates with members of the community that are interested in posting their rentals on the University database.
- Answering and triaging inquiries sent to general SLL email address.
University Event Planning & Support:
- Assist with planning and execution of SLL events including but not limited to Fall Club Day/Week, Spring Club Day/Week, Santa's Workshop, SGA Interprofessional Health Fair (IPHF), Student Resource Fair, Halloween Costume Contest, and Experience WesternU.
- Assist with planning and execution of University events including but not limited to Welcome Week, University Orientation, and Commencement.
- Support as needed for departmental and interdepartmental event planning and programming (e.g., holiday luncheon, staff retreat).
Departmental Support:
- Greet and assist students and guests at the front counter or during virtual office hours.
- Answer telephone and email inquiries within 2 business days.
- Coordinate daily and weekly maintenance of Student Services Center (SSC) lunchroom with other offices and departments in the building. Order supplies as needed.
- Provide back-up administrative support for various Student Affairs-related Committees that are chaired by Student Success leadership.
- Provide back-up support to the Administrative Associate III to the Associate Vice Provost for Student Success.
- Provide back-up support to assist with club event reservations and support for Executive SGA and SGA senate meetings including reserving space, communicating with student leaders, and submitted documentation to Risk Management and Legal.
- Crosstrain and act as back-up for other SLL Coordinator position as needed.
- Assist with the management of the Care Cabinets by maintaining inventory and data.
- Other duties as assigned.
Communications and Marketing:
- Support the maintenance and deployment of the weekly campus email “Monday Mail” by ensuring accuracy of submissions in collaboration with partner SLL Coordinator.
- Provide back support for SLL's websites, including Commencement.
- Draft and review communications sent to campus regarding co-curricular activities including but not limited to SGA elections, Fall/Spring Club Week, Santa's Workshop and the IPHF.
- Research, develop, and maintain Social Media presence for SLL and Executive Student Government Association.
- Create flyers and other materials for events used in email marketing and campus electronic sign boards.
