Position Summary
The Student Support Services Records Coordinator will provide direct support services to Student Support Services participants and provide administrative support through data processing, record keeping, reporting, evaluation, communication, and scheduling under the direction of the Project Director.
Salary: Appropriate placement on ACCS Salary Schedule: E5, Rank: 06, $28,836 - $46,327
Work Hours: Monday through Thursday, 7:30 a.m. – 5:30 p.m., Friday 7:30 a.m. - 11:30 a.m.
Essential Duties and Responsibilities
- Assist in preparing reports, and disseminating information to participants, project staff, college administrators, faculty, staff, and the community.
- Assist with recruitment and selection of new participants.
- Assist with the selection of qualified recipients for supplemental grant awards.
- Assist with the assessment of the academic needs of each Student Support Services participant
- Assist in the evaluation of the Student Support Services project.
- Provide office management and administrative support.
- Organize and maintain a confidential filing system and database on all participants activities and services.
- Assist in tracking Student Support Services participants for the purpose of collecting data on retention graduation, grade point averages, and transfer rates for project evaluation.
- Assist the Director in monitoring and reconciling the budget.
- Assist the Director in monitoring inventories, purchase requisitions, trip requests, and expense statements.
- Assist with ensuring appointments are scheduled with participants at prescribed intervals to review academic progress, performance, personal concerns, and other relevant issues.
- Serve as an advocate for disadvantaged students.
- Maintain professional conduct in dealing with students, staff, administration, faculty, and the college community.
- Assist in the development of the SSS Individual Graduation and Success Plan (IGSP).
- Assist in developing and conducting seminars on study skills, career exploration, financial literacy, transfer information, etc., as required.
- Assist in developing and revising instructional sessions based on individual learning needs specified in the IGSP for each participant.
- Assist with providing tutors and participants with relevant instructional aids.
- Participate on college-wide committees as assigned.
- Dispense necessary reports in a timely manner.
- Attend all called meetings appropriate to the position.
- Continue professional development through professional organizations, seminars, workshops, etc., to maintain and improve skills.
- Perform all other duties as needed to support and facilitate the essential functions of the Student Support Services project.
Qualifications
MINIMUM EDUCATION and/or EXPERIENCE
An associates degree in office administration, business, accounting, or a related field from an accredited institution is required. Bachelors degree preferred. Ability to utilize Microsoft Office programs (i.e. Word, Excel, Teams) for completion of daily tasks and communication is required.
A minimum of one years experience working with TRIO or similar populations (low-income, first-generation, or persons with disabilities) is preferred. Knowledge of evaluation, financial aid, bookkeeping, and a background similar to the target population is preferred.
Preference will be given to candidates who can demonstrate through their experiences and accomplishments: [list of preferences]