Division Operations
Richmond, AU
Contract Type Full-Time
Job ID:
REF1178O
- 2x Full-time, fixed-term positions (6 months & 10 months)
- Based at Western’s Hawkesbury campus, with flexibility to work from home and from other campuses
- Salary: HEW 5 $85,778 – $97,006 per annum, plus 17% Super and Leave Loading
Support critical recruitment outcomes by coordinating interviews, onboarding and system support.
The Opportunity
Western Sydney University is seeking two Talent Coordinators to join the Talent Acquisition team on a full‑time, fixed‑term basis. One position is available for a six‑month term, and the second position is available for a ten‑month term. Both roles will be based at the Hawkesbury campus, with flexibility to work from other campuses and from home.
In this role, you will provide hands-on coordination and operational support across the final stages of the recruitment lifecycle. You will work closely with Talent Partners, Senior Talent Partners and hiring managers to ensure candidates progress smoothly from interview through to onboarding, while maintaining compliance, accuracy and a positive candidate experience.
The role has two primary focus areas. A core component of the role (approximately 70%) involves supporting the recruitment pipeline, including arranging interviews, supporting and training end‑users to effectively use the applicant tracking system (ATS), coordinating reference and pre‑employment checks, and transitioning candidates through to onboarding. The role also provides day‑to‑day operational support to the Talent Partners and Senior Talent Partners, including overseeing the shared team inbox and responding to a wide range of ad hoc enquiries. The remaining component of the role (approximately 30%) oversees the end‑to‑end processing of academic honorary appointments, including offers and onboarding activities.
What Success Looks Like
- Interviews and assessments are scheduled accurately and efficiently across multiple portfolios.
- Honorary offers and onboarding activities are managed in line with University processes and timelines.
- Hiring managers and end-users are supported and trained to use the ATS effectively.
- Candidates experience a smooth transition from interview through to onboarding.
- Talent Partners receive timely, reliable operational support.
Please refer to the Position Description for full details.
About You
- Demonstrated experience in recruitment coordination or HR administration.
- Strong organisational skills with the ability to manage competing priorities.
- High attention to detail and commitment to accuracy and compliance.
- Confident communication skills and the ability to support a range of stakeholders.
- Experience using recruitment systems and Microsoft 365 applications.
Benefits
We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:
- Fitness Passport: Access hundreds of gyms and pools across the state through salary-packaging options.
- Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
- Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
- Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.
Application Details
- Position Enquiries: Direct to Kevin Yoon, Associate Director, Talent Acquisition via kevin.yoon@westernsydney.edu.au. Please include the job reference code REF1178O in your email.
- Closing Date: 11:59pm, Tuesday 28th April 2026.
- Working Rights: You must provide evidence of your working rights in Australia at time of application.
- How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.
Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.
For reasonable adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.
About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.
Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.
For the latest please visit our website and LinkedIn.
To be eligible to apply for this position you must be employed by Western Sydney University on an ongoing, fixed term or casual basis at the time of this advertisement.
All ongoing and fixed term employees seeking to apply for this position as a secondment must have completed a minimum of 12 months’ full-time continuous service to be eligible to apply for this role, as per Part D of the Recruitment and Selection Policy.