Position Summary
The Transfer Admissions Specialist is responsible for supporting the Office of Admissions in identifying, attracting, and enrolling diverse and well-qualified students who have already earned college credits post-high school. The Transfer Admissions Specialist acts as the university’s representative for all aspects of the admissions operation both on and off campus in his/her work.
The Transfer Admissions Specialist reports to the Associate Director of Admissions and is a member of the Admissions team within the department of Enrollment Management.
Minimum Qualifications
Two (2) years of professional experience in areas related to recruitment/admissions, communications, marketing/sales and/or student services (e.g. Financial Aid, Student Affairs).
Preferred Qualifications
Preference for professional experience in higher education setting. Master’s degree may substitute for one year of experience.
Job Duties
- Duties and Responsibilities: Demonstrate an attitude and behavior that reflects the values and mission of the department and University.
- Recruitment:
- Serve as primary information source and contact for prospective transfer students by providing a high level of personalized service to inquiries and applicants.
- Educates prospective transfer students about admission policies and procedures as well as financial aid program and scholarship opportunity information.
- Works closely with academic advisors in assisting applicants in determining the transferability of college credits and with degree-planning questions.
- Develops and implements various student recruitment and marketing programs designed to recruit targeted prospective transfer students through collaboration with both internal departments and external organizations.
- Serves as a representative of the university by making presentations on and off campus at a variety of functions, conferences, workshops, etc.
- Application, Evaluation, and Admissions:
- Ensures transfer applicants have supplied all required information to complete the application process including documentation from previously attended high schools and institutions,
- Coordinates with other schools as needed to collect all necessary academic materials; compiles application documents using Slate, Salesforce EnrollmentRX, Liason WebAdmit, and Banner, and reviews open files to facilitate completion.
- Evaluates credentials submitted by transfer student applicants, including review of application, admission essay, official transcripts, etc. to determine whether or not a student exhibits potential for success at Oklahoma City University and will add to the quality of the academic environment; thoroughly reviews applications and makes admissions decisions based on completed transfer applications.
- Supports specialized application processes such as transfer nursing, Duncan nursing program, transfer collegiate athletes, transfer performing arts, and transfer students with military benefits.
- Coordinates special admissions evaluation processes including applications that indicate a student has been disciplined or has a criminal history to work closely with Student Affairs to investigate the matter and then present the findings to the Admissions Committee for consideration.
- Support Undergraduate, Graduate and International Admissions and Enrollment Management standards, goals, projects, and initiatives:
- Maintain professional office hours during the day, and when appropriate, evenings and weekends to maximize personal communication with students, parents, and counselors.
- Provide support and planning for Admissions events, projects, initiatives, etc. as assigned.
- Participate in long range planning by serving as a part of university strategic planning bodies
- Participate in short range departmental planning by offering recommendations for departmental functions and goals.
- Maintain up-to-date knowledge of the trends, regulations, and other factors that affect admissions and recruitment activities.
- Anticipate and investigate competitive products and services and make recommendations for distinguishing Oklahoma City University from the competitive marketplace.
- Participate in development of university publications, student handbooks, etc. outlining academic services and university policies.
- Recruitment:
Knowledge, Skills and Abilities
- Technical fluency with Microsoft Office Suite; aptitude to learn computer software and applications
- Excellent written and oral communication skills; clearly express and present ideas
- Rapidly acquire a working knowledge of admissions procedures and operations and topics in higher education
- Acquire a working knowledge of customer relationships, management systems, and Banner/related student records and information management systems
- Establish workload priorities and meet deadlines
- Ability to maintain confidential information and exercise discretion
- Ability to cooperate, work well, and get along with supervisors, coworkers, members of the university community, and the general public
- Ability to exercise good judgment in evaluation situations and making decisions
- Ability to work independently with a high degree of accountability and accuracy.
Physical Demands and Working Conditions
- At the discretion of the Director, the incumbent’s regular work schedule may include partial remote work. Remote work is covered by the university’s current practices.
- Work is primarily indoors, but at times may be required to be in an outdoor environment when traveling between campus buildings or off campus.
- Will be exposed to frequent noise caused by telephones and office machines.
- Standard office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Some weekend and evening work may be required.
- Off-campus, state and regional travel may be required.