Salary: $17.00 Hourly
Location: UCMO - Warrensburg, MO
Job Type: Non-Exempt Staff Full Time
Job Number: 999363
Division: TRIO SSS
Description
Location: UCMO - Warrensburg, MO
Job Type: Non-Exempt Staff Full Time
Job Number: 999363
Division: TRIO SSS
Description
- Provide support to UCM's TRIO Programs (McNair Scholars Program and TRIO Teach SSS), to include: Carry out all support functions for staff. Prepare documents for the programs. Schedule appointments for the staff. Maintain the electronic calendars. Create and maintain electronic and manual filing systems. Maintain inventory of equipment and supplies.
Provide support to TRIO Programs, to include:20%
- Determine best practices for the office: implement and evaluate processes and procedures to optimize productivity and ensure coordinated completion of all support functions for TRIO programs, project directors, and other staff.
- Schedule routine and requested appointments with the directors and other staff. Maintain the electronic program calendars.
- Create and maintain electronic and manual filing systems.
- Identify and recommend software and equipment improvements, as necessary.
- Maintain current inventory of office supplies.
- Maintain equipment inventory for federal reporting purposes. Surplus inventory, when necessary.
- Serve as the first point-of-contact with students, faculty, and staff. Assess the situation and give information or assistance concerning the program and services. Investigate related details, as necessary; resolve issues; refer complex issues and/or exceptions to the directors or other staff.
- Gather, review, and prioritize incoming correspondence, requests, and concerns.
- Provide keyboarding support, to include: preparing correspondence, including emails, memos, letters, reports, flyers, brochures, etc.
- Using the computer system, spreadsheet software, and/or database management software, track information for students enrolled in the TRIO programs for federal grant-reporting purposes. Prepare reports, as requested. Using the UCM computer system, obtain information for inclusion in the program database. Collaborate with Information Services to assemble data for federal grant-reporting purposes.
- Gather and maintain update information on current and past participants. Assist with federal reports required under the grants.
- Prepare appointment forms.
- Manage the TRIO email accounts.
- Assist in the preparation of and participation in special events.
- Maintain supplies.
- Assist directors in organizing and implementing special programs and services provided by TRIO.
- Create and/or update materials.
- Using spreadsheet or database management software, create and maintain records. Produce reports, as requested.
- Prepare correspondence, including instructional materials, handouts, bulletins, letters, memos, etc.
- Coordinate and maintain program social media accounts, making relevant announcements and postings.
- Coordinate and supervise the production of bulk and/or mass mailings.
- Assist with recruiting materials and mailings.
- Participate in TRIO program and college activities and university service/professional development, as needed.
- Assemble and maintain comprehensive budget books and tracking systems for each budget.
- Retrieve budget information from Accounting Services reports.
- Prepare budget-related paperwork, to include: interdepartmental transactions (IDTs), budget amendments, purchase requests, payment requests, purchase orders, travel expense vouchers, etc.
- Prepare monthly, quarterly, and/or annual reports, as requested.
- Maintain all documents for expenses, including all receipts and other documentation.
Education:
- Associate's degree in any field required
- Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience; PhD = 8 years experience.
- Two (2) years administrative support experience required.
- One (1) year accounting or budget-related skills required.
Working Hours and Days
- Monday-Friday 8-5, Normal UCM business hours
Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
Completed UCM online application for employment required. Incomplete applications will not be considered.
A review will begin immediately and continue until filled unless indicated otherwise.
NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.
The University of Central Missouri is an Equal Opportunity Employer.
