Unit Sponsored Project Analyst 2

Reporting to the Sr. Associate Dean for Finance & Administration, the Unit Sponsored Projects Analyst 2 has sponsored project and fiscal management responsibilities for supporting SPH principal investigators (PIs) in the OHSU-PSU School of Public Health (SPH). This position will be responsible for ensuring that PIs have accurate and timely information to make decisions.

The Unit Sponsored Projects Analyst 2 provides oversight and management of sponsored projects and general ledger funds in accordance with OHSU policies and procedures, federal regulations, and sponsor specific requirements. This position is responsible for the reconciliation of sponsored projects, general ledger, and foundation accounts from public, private, and foreign agencies.

This position is a research administrative staff position that will collaborate closely with the Sr. Grants and Contract Coordinator (Pre-Award) and the other Unit Sponsored Projects Analyst 2 as part of the comprehensive SPH Research Administration & Finance Team, providing high-quality support for PIs.

The OHSU-PSU School of Public Health has a robust, dynamic, and fast-paced research environment. Applicants should have a depth and breadth of post-award knowledge from day one to hit the ground running. This position requires self-direction, resourcefulness, autonomy, and creative problem-solving skills. There will be short turnarounds, deadline-driven, time-sensitive work, as well as complex grant portfolios with a wide range of complexity (e.g., standard NIH R01s, non-standard contracts, center grants, supplements, foundation awards, VA funding) for each faculty group. We ask that applicants be flexible, independent, and excellent communicators who are committed to teamwork and supporting the research mission of the SPH.

This is the second level of a two-level series. It is distinguished from the lower level by the assignment of higher-level responsibilities requiring independent judgment, analysis, and project management. Position responsible for both non-federal and federal awards of greater complexity and risk than lower-level positions.

Function/Duties of Position

PI Post-Award Support

• Examines awards for suitability of terms and conditions and reviews budgets with PIs; coordinates establishment of project accounts for the grant, sub-awards and/or professional service contracts (as applicable).
• Works with the PIs and their support staff to administer grants by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating regarding financial progress, and coordinating activities at the end of the budget period.
• Maintains accounting records for all awards within their assigned portfolio.
• Reconciles all Sponsored Project, General Ledger and Foundation assigned accounts on a monthly basis. Monitors budgets and expenditures for variances, inconsistencies, and rate of spending; advises faculty of any issues or concerns, and independently provides recommendations to correct any issues.
• Coordinates all personnel and purchasing activities with the PIs and their support staff and applicable OHSU offices, including but not limited to Travel Reimbursements, Invoices, Check Requests, Reconciliation of Purchasing Cards, Expense Reimbursements, Professional Service Contracts, VA agreements, VA MOUs, and Purchase Requisitions as necessary.
• Manages labor distribution for faculty, graduate students, and support staff on a bi-weekly basis and coordinates changes as needed.
• Serves as Departmental Effort Coordinator, ensuring effort reports are timely and in compliance with federal regulations and OHSU policies/procedures.
• Meets with PIs and their support staff at least monthly and provides PI Dashboard reports to update PIs on the financial status of their accounts.
• Acts as a liaison between PIs and OPAM to communicate and resolve any issues that arise concerning expenditures.
• Assists PIs with budget development for progress reports.
• Assists with submission of progress reports, program reviews and other activities related to the grant.
• Works with OPAM and S r. Grants and Contract Coordinator as appropriate to assist with providing just in time information or other agency requests, such as budget revisions, compliance issues, etc.
• Assist in the preparation of the annual SPH budget, including providing information about projected faculty FTE coverage by sponsored and other general ledger accounts.

Other Responsibilities

• Serves as a resource to team members, research staff, and faculty to ensure compliance with OHSU and sponsor policies.
• Serves as a backup to other team members.
• Contributes to process documentation and improvement.
• Attends regular meetings, training sessions, and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the Manager (supervisor).

Other duties as assigned.

Required Qualifications

• Bachelor’s degree AND five years of grants/contracts administration experience or five years of post-award financial analysis experience, OR Seven years of grants/contracts administration experience or seven years of post-award financial analysis experience, OR
• Certification from the Society of Research Administrators (CRA) AND five years of grant and contracts administration experience.
• Strong knowledge of Federal and state grant requirements and regulations.
• Prior Academic Health Center or relevant financial specific experience performing analysis related to operational and sponsored projects.
• Intermediate spreadsheet skills, including complex functions, formulas, and formatting. Experience with relational databases.
• Must possess mathematical skills and financial experience required for the preparation of financial reports and understanding of expenditures.
• Must demonstrate ability to use sophisticated conceptual, numerical, and analytical skills to solve complex and unique financial problems.
• Strong communication, both verbal and written, interpersonal skills including the ability to consult with internal and external customers regarding matters/issues which may be sensitive in nature.
• Must have exceptional customer service skills, both on the phone and in person, and have experience serving diverse populations.
• Demonstrated success working independently and as a member of a collaborative team.
• Self-directed on responsibilities associated with the position and the ability to work with little supervision on delegated projects.
• Demonstrated success in prioritizing, organizing, and handling multiple tasks and deadlines with little supervision.
• Ability to perform the job duties with or without accommodation.

Preferred Qualifications

• Two years of OHSU accounting/financial analysis experience.
• Understand of Pre-Award processes.
• Knowledge of OHSU’s Office of Proposal and Award Management’s (OPAM) policy and procedures.
• Experience with OHSU systems including Cognos, Oracle, Rubix and Matrix.
• Experience managing high volume of sponsored projects and related labor distributions.

Additional Details

• Work schedule consistent with standard Monday - Friday business hours of operations (9:00am – 5:00pm) with some flexibility possible.
• Office environment requiring extensive sitting/standing and computer work.
• This position is eligible for a hybrid schedule with three day on campus (Vanport Building)

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.