Wage Project Coordinator

Develop comprehensive project plans, including timelines, task lists, and resource allocation strategies.

Lead and facilitate project team meetings, ensuring clear communication and accountability.

Monitor project progress and proactively address risks, scope changes, and resource needs.

Strategic Planning & Implementation

• Support the development and execution of strategic Advancement initiatives, including campaigns, events, and donor engagement strategies.
• Assist in policy formation, program development, and implementation aligned with institutional and Advancement goals.
• Conduct project reviews and share best practices to improve operational effectiveness across the division.

Budgeting & Resource Management

• Develop and manage detailed project budgets and schedules based on scope, staffing, and resource requirements.
• Ensure efficient use of financial and human resources to meet project objectives.

Communication & Stakeholder Engagement

• Develop and implement communication and change management plans for projects.
• Serve as a liaison between Advancement leadership, project teams, and campus partners.
• Collaborate with internal and external stakeholders to support fundraising and engagement goals.

Data Management & Reporting

• Oversee the collection, analysis, and reporting of project data to ensure accuracy and consistency.
• Prepare reports and presentations for senior leadership to support decision-making.
• Utilize data insights to enhance project outcomes and strategic initiatives.

Compliance & Best Practices

• Ensure all projects adhere to university policies, as well as state and federal regulations.
• Provide guidance on industry trends, best practices, and compliance considerations within Advancement.

Required Qualifications

• Bachelor’s degree in higher education administration, business, communications, nonprofit management, or a related field.
• Minimum of 5–7 years of relevant professional experience in project management, advancement, or a related area, or an equivalent combination of education and experience.

Preferred Qualifications

• Project Management Professional (PMP) certification or equivalent.
• Experience in higher education Advancement, fundraising operations, or alumni relations.

Wage employees are paid an hourly rate for actual hours worked and are limited to working 1500 hours per year and can only work a maximum of 29 hours a week. Work hours must be counted on the basis of the twelve-month period beginning May 1 of each year and April 30 of the following year. Wage employees in all agencies (all branches of government) are limited to working no more than 1500 hours during each twelve-month period of May 1-April 30. Should you work 1500 hours prior to April 30, your services will be terminated immediately. You will not be eligible for employment again until May 1. It is the responsibility of the employee and supervisor, as well as the Office of Human Resources, to monitor these hours to ensure compliance to policy. Wage employees may not earn leave nor do they have access to the Grievance Procedure process. They are not covered by the provision of the Virginia Personnel Act and are not entitled to the benefits afforded employees occupying classified positions.

Special Instructions:

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Candidates may show interest by submitting via online, the following:

1. A letter of interest (via cover letter).
2. A current resume (via resume).
3. Complete Commonwealth of Virginia State Application.
4. Transcripts of highest degree conferred (unofficial transcripts accepted, however, official transcripts are required of finalist) (via transcripts).
5. Names and contact information for three job references (include with resume).

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information:

Name: Office of Human Resources

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Contact Pathways