Workforce Development Programs Specialist

annual reporting materials, deadline tracking, invoice preparation, and site-visit arrangements and follow-up for the Director of K-12 Programs and Partnerships. Support the Charter Authorization Committee with meeting arrangements, agendas, materials, minutes, and action tracking; route school and agency inquiries to the Director of K-12 Programs and Partnerships. Coordinate registration, rosters, materials, and logistics for Kids College, Teen Scene, STEM camps, AOPA education, after-school programs, Parents Night Out, outreach, and partner youth events. Support Minors on Campus procedures: collect forms, maintain training and compliance records, track missing documentation, and promptly refer concerns to the Director. Support OETC course and exam logistics, instructor schedules, participant communications, training records, and classroom or laboratory setup and equipment requests. Support Future Water Workforce recruitment, enrollment, participant follow-up, and partner events; maintain participation, credential, and employment outcome records. Research funding opportunities and compile proposal materials; track award documents, expenditures, deliverables, and reporting deadlines for Director review. Process purchasing, billing, and travel documents; maintain budget records, reconcile supporting documentation, and flag discrepancies for the responsible Director and College offices. Maintain contacts and coordinate communications with charter schools, EPA, DEQ, K-12 schools, utilities, and industry; prepare approved outreach materials. Support LEAD Center front office coverage and building access procedures; assist students, families, instructors, and visitors and route requests appropriately. Maintain secure records, coordinate software access requests, and compile surveys, data, and reports; follow College privacy and records policies and recommend process improvements. Maintain regular attendance and provide responsive, accurate customer service. Perform other related duties as assigned. Work under the supervision of the Director of K-12 Programs and Partnerships, who establishes overall priorities, manages workload, and evaluates performance. Receive OETC-specific assignments and guidance from the Director of the OETC through a dotted-line reporting relationship, with input into performance evaluation. Refer competing priorities to the K-12 Director for resolution in consultation with the OETC Director. Exercise initiative within established procedures; refer policy decisions, compliance concerns, funding commitments, and budget approvals to the responsible Director.

Minimum Qualifications:

Associate degree or equivalent education and experience. At least three (3) years of office, administrative, or program support experience. Experience must include coordinating schedules or events, maintaining accurate records, communicating with internal and external contracts, and tracking multiple assignments and deadlines. Experience preparing reports and processing or maintaining purchasing, registration, billing, or other financial documentation. Strong written, verbal, customer service, and organizational skills. Ability to support two program areas, coordinate priorities through the primary supervisor, and handle confidential student, partner, and funding information with discretion. Proficiency in Microsoft 365, including Word, Outlook, Excel, and Teams; ability to learn registration, purchasing, learning management, and records systems. Ability to compile data, check documents for accuracy, maintain deadline trackers, prepare meeting minutes, and follow established financial, privacy, and safety procedures. Ability to work effectively with students, families, instructors, school personnel, agency contacts, and employers. Light lifting and carrying up to 30 lbs. required. Ability to reach above shoulder level. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping.

Desired Qualifications:

Bachelor's degree. Education or training in business administration, education, office administration, workforce development, or a related field. Training in records management, youth program support, or grant administration. Five (5) or more years of administrative or program support experience in education, workforce development, or a related setting. Experience supporting charter schools or school partnerships, committee meetings, annual reporting, invoicing, or site visits. Experience with youth programs, operator training or certification logistics, workforce initiatives, or grant-funded activities. Experience coordinating front office services and maintaining program or financial records for multiple supervisors or program areas. Familiarity with Minors on Campus procedures, school or agency reporting processes, and grant documentation. Ability to maintain shared tracking systems, summarize program results, prepare outreach materials, and improve administrative processes while following established approval procedures.

Application Deadline: November 6, 2026

Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required.

Candidate selected will serve a probationary period.

All finalists may be subject to a background check and/or drug test.

(Posted on October 9, 2026)

Must be eligible to work in the United States.

Rose State College's Annual Security Report, including VAWA disclosures, is located at https://rose.edu/wp-content/uploads/2026/09/Rose-State-College-Annual-Security-Fire-Safety-Report-2026-Edition.pdf.

An Equal Opportunity Employer.

In accordance with the American with Disability Act, reasonable accommodations in the application process will be provided upon written request.

EMPLOYEE RELATIONS (405) 733-7979

6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799