Academic Coordinator

Appointment Length: Regular Continuous/Until Further Notice

Hiring Range: $17.92 - $18.64

Special Instructions to Applicants: For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position:

Upward Bound is one of the eight TRIO Programs funded through the U.S. Department of Education. The Academic Coordinator will assist the Upward Bound Assistant Director in carrying out essential program services to 78 participants from two local high schools (Putnam City West and Western Heights). This position will be responsible for empowering first generation college, low-income, and or academically at-risk students gain the necessary skills to graduate from college within six years of completing high school. These goals are met by providing educational workshops, offering a personalized hands-on guidance through high school into college, career or college major advising, and facilitating other activities throughout the year.

Required Qualifications:

Education:

Bachelors degree in education, sociology, psychology, counseling, human relations or related fields.

Experience:

• Experience serving populations eligible for UB services.
• Experience working in federally funded programs and/or working with high school students.

Certifications, Registrations, and/or Licenses:

Valid Oklahoma driver’s license and ability to drive a 15-passenger vehicle.

Skills, Proficiencies, and/or Knowledge:

• Familiarity with matrix of participants in the target area.
• Designing and delivering youth services.
• Knowledge of postsecondary requirements and financial aid.
• Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.
• Strong organization and planning skills with the ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.
• High degree of initiative to work independently and also collaborate in a team environment.
• Strong interpersonal skills and sensitivity to an academic environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.
• Public speaking ability and skills; must be able to develop and deliver presentations, workshops, and seminars to participants, peers, and the general public.
• Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, printers/copiers, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook), & Canva.
• Computer skills for data entry presenting workshops, and daily office operations.
• Strong computer skills with ability to organize information and schedules, monthly grade checks, and experience advising/counseling high school students on educational issues.
• Possess a positive open-minded attitude and have the ability to work closely with various student grade and skill levels.
• Ability to handle confidential information discreetly in a busy student centered office.
• Ability to easily transition from in person to virtual setting to address students’ needs, present workshops, and conduct meetings with other community partners.
• Strong understanding of the higher education admission and enrollment process.
• Strong understanding of high school course equivalencies, OK Promise, concurrent enrollment, and other secondary counseling areas.
• Strong writing skills to assist students in editing scholarships, providing letters of recommendation, or creating documents for the OSU-OKC Campus.
• Knowledge of social media (Instagram/Facebook), plus a keen eye for designing innovative posts, content, and photography skills
• Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Preferred Qualifications:

• Master's degree in education, sociology, psychology, counseling, human relations or related fields.
• TRIO Experience
• Bilingual (Spanish)

Essential Job Functions:

1. Monitors, advises and provides educational counseling for program participants.
2. Will make weekly-to-biweekly visits to the two target schools Western Heights and Putnam City West to meet with participants during the academic year to provide guidance on educational endeavors and recruit new students to program.
3. Documents on-going student academics, class schedules, and transcripts via computerized database (Blumen).
4. Assists in the coordination of Upward Bound’s social media (Facebook, Instagram etc.) Engage with students through text message, social media, and email correspondence on a daily and weekly basis through program and school approved platforms.
5. Serve as a liaison of Upward Bound to target schools and other community partners.
6. Will assist Senior TRIO Director and Assistant Director with collecting program data and transcripts for annual performance report, campus reports or for the Upward Bound grant.
7. Assist with and /or conduct workshops, orientations, banquets, and seminars for participants and their family members in person or in a virtual setting.
8. Participate with recruiting, interviewing, selecting and assessing new participants, and follow individuals through postsecondary.
9. Develops and implements new strategies for retention and post-secondary completion to ensure Upward Bound Objectives are met on a yearly basis.
10. Responsible for coordinating summer concurrent classes with OSU-OKC.
11. Will teach a College Prep or Career Readiness class to students during six week summer academic component
12. Participate in college committees as requested by supervisor or OSU-OKC.
13. Completes all mandatory training and participates in a minimum of two professional development workshops each year which may include state, regional, and national TRIO meetings/programs as appropriate per OSU-OKC guidelines.
14. Performs other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Working Conditions:

• Work is primarily performed in an office environment with a significant amount of contact in person, by telephone and via email.
• Must be able to work flexible hours to include some nights and weekends.
• In-state travel to include exposure to outside conditions as relates to program cultural events, activities and for trainings. Occasional overnight stay may be required.
• Occasional out-of-state travel Cultural Trip with students.

Physical Requirements:

• Duties require extended periods of sitting, talking and listening.
• Duties require extensive use of computers, telephones and other office equipment.
• Requires possible lifting of up to 25 lbs. (If an object weighs more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodation.

Organization

Oklahoma State University is a modern land-grant system that prepares students for success. Orange is the Answer. Through leadership and service, OSU improves the lives of people in Oklahoma, the nation and the world. OSU has more than 35,000 students across its five-campus system with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 264,000 students to serve the state of Oklahoma, the nation and the world.

Oklahoma State University-Oklahoma City (OSU-OKC) is part of the modern land-grant system of Oklahoma State University. OSU-OKC is a two-year public institution, offering more than 50 degrees and certificate options. Through quality education, a supportive environment, leadership training and service opportunities, OSU-OKC trains students to work and educates them to lead. OSU-OKC graduates are found throughout the community serving as police officers, firefighters, nurses, teachers, healthcare professionals and business owners. osuokc.edu

Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, genetic information, gender identity or expression, national origin, disability, protected veteran status or other protected status. Oklahoma State University campuses are tobacco and vapor-free.