Position Summary
The Business Office is recruiting for one full time Accounting Clerk III - General Ledger position. This position is responsible for performing general clerical functions not specifically assigned to other accounting staff, including routine processing and record keeping for transactions through the business office.
This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab.
About Our Institution
Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:
- Academic Support & Student Success
- Allied Health
- Career & Technical Education
- Arts, Humanities, & Social Sciences
- Science, Mathematics, Engineering, & Physical Education
Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.
Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.
Duties & Responsibilities
- Prepare and post journal entries to the general ledger
- Produce general ledger daily reports
- Verify daily deposits and send to the bank
- Maintain bookstore cash
- Finalize daily cashier sessions
- Perform month-end buybacks and refunds for bookstore
- Reconcile all bank accounts
- Match/file/store bank deposit slips, AJEs, cashier reports, and web deposits
- Work closely with Financial Aid personnel to identify and timely return DOE funds for uncashed Title IV checks
- Prepare quarterly 941 reports and 941X reports
- Manage surprise cash counts
- Monitor uncashed checks and perform escheat process annually
- Perform other departmental reviews, as directed by Business Office Manager and/or Director of Finance
- Serve as Business Office Manager backup
- Manage/reconcile outstanding gift cards
- Manage print card printing, uploading, and deactivation
- Order and maintain office supplies
- Maintain petty cash for Business Office
- Compile monthly Central Stores report
- Distribute daily mail
- Records Liaison Officer for department
- Serves as payroll back up
- Other duties as assigned by Business Office Manager and/or Director of Finance.
Qualifications
- Associate degree required; or three years of related experience in lieu of the degree.
- Three years accounting/general ledger experience
- Experience with understanding of payroll processes preferred;
- Banking experience a plus;
- Must be proficient with excel spreadsheet applications and calculator;
- Must demonstrate a courteous, helpful manner and be able to work effectively in a team environment;
- Must be able to prioritize multiple activities, using efficient business office practices
Physical Demands
While performing duties of this job, the employee is regularly required to use hands and finders to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper or archiving business office documentation. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required for this job. The noise level in the work environment is usually moderate.
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