Position
Accounting Specialist I
Department: Finance & Administrative Services
Type of Position: Part-time Regular
Exemption Status: Non-Exempt
Work Schedule, Hours per week: Monday-Friday, 25 hours per week
Opportunity for hybrid schedule: No
Starting Salary Range: $16.68 - $21.23 and determined based on relevant years of work experience provided on application and resume.
Position Summary
The Accounting Specialist I supports Student Account Services by accurately recording and reconciling student and departmental payments, balancing the cash drawer daily, and processing returned payments, refunds, and account adjustments in accordance with departmental policies and Title IV regulations. The position maintains awareness of regulations such as FERPA, PCI, and GLB, assists with reports and procedure updates, and provides courteous customer service to students, parents, and staff by answering inquiries, resolving issues, and covering the phone queue and email. This position reports to Assistant Bursar.
Required Qualifications
- High school Diploma or equivalent.
- Requires 3+ years of related experience.
Position details include but are not limited to:
- Revenue Recording & Cash Management:
- Ensure timely and accurate recording of revenues, receivables, and removal of holds preventing enrollment, including but not limited to tuition and fee payments, departmental deposits, selective admissions deposits, scholarship payments, procurement card repayments, and invoice payments.
- Balance the cash drawer and reconcile activity daily.
- Returned Payments, Refunds & Account Adjustments:
- Process returned payments and direct deposits and resubmit eligible returned items for processing.
- Maintain returned items log to assist staff in advising students on returned items.
- Process tuition refunds via credit cards in a timely and accurate manner based on the original payment method.
- Ensure accordance with departmental and Title IV regulations and policies. Communicate with students regarding the status of refunds and initiate stop payment requests.
- Assess miscellaneous charges to student accounts and make appropriate account adjustments for unapplied payments.
- Write off small balances on accounts.
- Reporting & Regulatory Compliance:
- Generate and distribute reports on products and services in Marketplace on a regular and ad-hoc basis.
- Maintain knowledge and awareness of applicable regulations, such as FERPA, PCI, and GLB, to ensure compliance and identify suspicious patterns or activities.
- Process Improvement & Departmental Support:
- Assist departmental leaders in reviewing systems and processes, updating procedures, and advising staff and faculty on deposits and processes.
- Customer Service & Issue Resolution:
- Support Student Account Services by assisting staff, students, and parents with various inquiries and topics, such as account status, deadlines, payment options, tuition rates, refund appeals, 1098T forms, and availability of college resources.
- Work to resolve issues and disputes, including handling difficult interactions with diplomacy and patience.
- Maintain coverage of phone queue and email.
- Other duties as assigned:
- Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.
To be considered for this position we will require an application, resume, and cover letter.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Benefits Category
For Part-time Regular Employees
- Optional Retirement plan access
- Personal annual leave
- 14 days of paid holidays
- Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
- Free access to the Gym on campus for all employees and dependents
- Discount to the Hiersteiner Child Development Center
- And many more!
About JCCC
Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Mission: JCCC inspires learning to transform lives and strengthen communities.
Vision: JCCC will be an innovative leader in equitable student access, learning and success.
Equal Employment Opportunity
JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator ([contact details available in the full listing]), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, [contact details available in the full listing]; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: [contact details available in the full listing], Facsimile: [contact details available in the full listing], Email to: [contact details available in the full listing].
Disclosure
If you need any assistance throughout the search process, please reach out to the [contact details available in the full listing]. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at [contact details available in the full listing], or email [contact details available in the full listing].
