Advancement Database Manager

The ideal candidate will have 5–7 years of experience managing advancement or nonprofit fundraising databases, Raiser’s Edge experience strongly preferred, and a demonstrated ability to translate complex data into actionable insights for advancement leadership and staff.

Essential Duties & Responsibilities

The results you will deliver each day that matter most!

Database Management & Systems Administration

• Manage, configure, and maintain the College’s advancement database (Raiser’s Edge preferred), including integrations with gift processing, events, finance, and marketing systems.
• Serve as the primary system administrator and point of contact for advancement database operations and troubleshooting.
• Lead database-related projects, including system upgrades, data migrations, new module implementations, vendor coordination, testing, and documentation.

Data Integrity & Governance

• Develop, implement, and enforce data-entry standards, naming conventions, validation rules, and deduplication processes.
• Conduct regular data audits to ensure accuracy, consistency, and compliance with institutional standards.
• Maintain compliance with applicable data privacy and communications regulations (e.g., GDPR, CAN-SPAM), as well as College data governance policies.

Gift Processing & Financial Reconciliation

• Process gifts, pledges, memberships, and other advancement transactions accurately and timely.
• Code and reconcile gifts with the Business Office and Finance Department as required.
• Support campaign, appeal, and fund structures, including soft credits and stewardship workflows.

Reporting, Analytics & Prospect Support

• Build, maintain, and automate queries, exports, segments, and reports for development, alumni relations, and senior leadership.
• Design and deliver complex reports and dashboards to track fundraising performance, campaign progress, and donor engagement metrics.
• Support prospect research and moves management by maintaining constituent records, giving histories, and cultivation and stewardship activity logs.

Events & Engagement Support

• Manage event-related database functions, including registrations, ticketing, attendee tracking, seating, and post-event reconciliation and reporting.
• Support advancement staff with event data imports, exports, and performance analysis.

Training & User Support

• Provide training, documentation, and ongoing support to advancement staff to ensure effective and consistent system use.
• Translate technical database concepts into clear guidance for non-technical users.
• Additional duties as assigned.

Education/Experience

What you will need to be successful!

• Minimum 5–7 years of hands-on experience managing advancement or fundraising databases (Raiser’s Edge highly preferred).
• Strong proficiency with Raiser’s Edge or comparable advancement CRM systems (e.g., Raiser’s Edge NXT, Blackbaud CRM).
• Experience supporting event modules and third-party integrations (e.g., Eventbrite or similar platforms) with transactional reconciliation.
• Advanced skills in Excel (pivot tables, XLOOKUP/VLOOKUP); working knowledge of SQL preferred.
• Experience with reporting and visualization tools (e.g., Power BI, Tableau, or similar).
• Demonstrated experience with data migration, cleansing, deduplication, and data governance best practices.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills, with the ability to train and support diverse users.
• Bachelor’s degree in information systems, Data Management, Business, or a related field, or equivalent professional experience.

Preferred Qualifications

• Certification or formal training in Raiser’s Edge or Raiser’s Edge NXT.
• Experience in higher education, nonprofit advancement, or philanthropic organizations.
• Familiarity with fundraising operations, gift agreements, pledges, and donor stewardship processes.
• Experience managing API-based integrations and third-party vendors.

Working Conditions

• Standard business hours with occasional evenings or weekends required to support events, campaigns, or reporting deadlines.
• Hybrid work arrangements may be available based on departmental needs and institutional policy.