Randolph-Macon College seeks an Assistant Director of Alumni Relations to support alumni engagement initiatives through hands-on event planning, bringing the College’s alumni programming to life, and building lasting relationships with alumni. Reporting to the Executive Director of Alumni Relations, this role coordinates and executes key alumni programs and events while collaborating with campus partners to strengthen connections between graduates and the College.
Responsibilities
Event Planning & Execution
- Plan and execute all aspects of Homecoming weekend, including venue coordination, vendor management, scheduling, volunteer logistics, and on-site event management for one of the College’s largest annual gatherings.
- Manage the RMC Buzz Buddies Kids Club
- Support programming and logistics for Boydton Society events, ensuring a high-quality experience for this key alumni constituency.
- Source, negotiate with, and manage vendors and venues; ensure all contracts and logistics are executed accurately and on time.
- Develop and maintain detailed event timelines, run-of-show documents, and post-event recaps to drive continuous improvement.
- Coordinate alumni and student volunteers to support events before, during, and after each program.
Alumni Engagement & Outreach
- Build genuine relationships with a wide range of alumni using events as a primary touchpoint for engagement.
- Support an annual alumni engagement plan that uses events and communications to promote goodwill, volunteerism, and financial support of the College.
- Partner with the Executive Director and Office of Student Affairs to build class loyalty among current students and create a seamless transition into alumni engagement.
- Collaborate with the Executive Director to recruit and support alumni volunteers for Class Reunions, Boot Camp, the Refer a Yellow Jacket program, the Admissions postcard campaign, and other initiatives.
Communications & Operations
- In partnership with the Advancement Communications Specialist, develop event-related communications including invitations, save-the-dates, registration pages, and post-event follow-up materials.
- Assist with the day-to-day operations of the Alumni Relations Office.
- Perform other duties as assigned.
Qualifications
- Bachelor’s degree required; background in event management, communications, hospitality, marketing, or a related field preferred.
- 2+ years of experience in event planning, alumni relations, development, or a related field required; internship or campus experience will be considered.
- Demonstrated ability to manage event logistics end-to-end, from initial planning through on-site execution and post-event follow-up.
- Experience working with volunteers or community constituents is a plus.
- Strong organizational skills with exceptional attention to detail; ability to manage multiple events and deadlines simultaneously.
- Excellent written and verbal communication skills; comfortable engaging with alumni, campus partners, and vendors.
- Collaborative and collegial; able to work effectively across departments to achieve shared goals.
- Self-motivated and adaptable; able to shift priorities in a fast-paced, event-driven environment.
- Sound judgment and discretion when handling confidential information.
- Proficiency in Microsoft Office; experience with event management tools or CRM/alumni database systems a plus.
- Ability to work evenings and weekends as needed, particularly during peak event seasons.