Assistant Director of Facilities, Planning and Management

Assist with representing the District in working with the state, county, and the city land use and planning agencies.

Assist in developing, submitting, and accounting for all documents required by the State of California Chancellor’s Office for state funding.

Assist with planning, organizing, coordinating, and directing the construction, maintenance, repair, and remodeling of District facilities.

Assist with monitoring contractors providing construction and maintenance related services to ensure adherence to project specifications, timelines, and appropriate standards of performance.

Assist with determining operational policies, guidelines, priorities, and the scheduling and control of various ongoing and major construction and reconstruction projects.

Assist with planning, organizing, and directing facility and equipment preventative maintenance programs, including implementation and maintenance of a systemized data management, storage and retrieval system.

Participate in maintaining a cost effective and cost beneficial operational mode, and to ensure that appropriate quality control and performance standards are maintained.

Assist with managing the budget for capital outlay, scheduled maintenance, hazardous substance, local, and maintenance budgets for the District as they relate to construction and maintenance.

Coordinate work activities between department units, contractors, and other campus groups through oral and written communications; inspect work performed and resolve deficiencies as needed. Includes the District custodial, maintenance, grounds and skilled craft maintenance.

Prepare and maintain a variety of narrative and statistical reports, specifications, records and files related to assigned activities.

Assist in the assignment, coordination, and review of the activities of architects, engineers, and consultants for construction and maintenance projects.

Ensure a safe environment for students, faculty, and staff through inspections and in collaboration with the shared governance committees; perform inspections of buildings and grounds to check on the need for maintenance and repair, building safety, ADA compliance and conformity with fire regulations; and determine the need for repairs and establish work priorities.

Interpret policies, operational regulations, and procedures impacting Facilities and management staff; provide direction to managers regarding OSHA regulations pertaining to general worksite safety issues.

Communicate with other administrators, personnel, and contractors to coordinate activities and programs, resolve issue and conflicts and exchange information. Recommend improved methods and changes as appropriate.

Operate a computer and other office equipment as assigned; operate various equipment and tools used in assigned areas.

Supervise, train, and evaluate personnel; supervise staff training; prepare evaluation reports; review and discuss staff requirements and performance with employees.

Attend and conduct a variety of meetings as assigned; conduct presentations to groups; represent the District with outside organizations and agencies, including regulatory, local, state, and federal governments.

Assure a safe environment for students, faculty, and staff by inspecting and working with the safety committee. Perform periodic inspections of building and grounds to check on the need for maintenance and repair, building safety, ADA compliance and conformity with fire regulations; determine need for repairs and establish work priorities.

Assist with developing and administering preventive maintenance program and related records, including preparing detailed procedures and work instructions, scheduling, monitoring equipment operations, and entering data into appropriate system.

Assist in assembling and collecting facilities planning and operations documents for preservation, including technical manuals, maintenance schedules, equipment replacement program, vendor files, maintenance work orders, purchase orders, and others.

Maintain positive working relationships with the vendors/contractors, students, the community and various departments within the District.

Assure compliance with established building codes, safety laws and regulations, timelines, and standards of quality. Secure estimates for work to be performed by outside sources; check to be sure work is properly completed. Review completed contract work for acceptability.

Plan, coordinate, organize and manage the energy budget, state reporting, management and controls, boilers, pressure tanks and energy equipment for the District.

Assist with developing of the District’s five-year scheduled maintenance programs; confer with college facilities managers to develop project plans and priorities; formulate preventive maintenance plans to assure proper care of District grounds and facilities.

Serve on campus and District committees, task forces, and other work groups; maintain positive public relations with the larger community.

Assist with developing and implementing techniques to improve departmental policies and procedures, increase efficiencies, optimize opportunities and maintain state-of-the-art practices; maintain current knowledge of technological advances in the field.

Assume the duties of the Director, Facilities Planning and Management, in the absence of the Director and as assigned.

Receive and respond to emergency calls affecting facilities operations; assign personnel and equipment necessary.

Research, develop and administer guidelines and an emergency plan for small gas pipe line system consistent with federal and state requirements.

Assist with maintaining space inventory and Facilities assessment District wide and confer with the division deans regarding building and room dedication.

Perform related duties and responsibilities as assigned.

Qualifications

Knowledge of:

• Principles, practices, and trends in higher education with particular reference to facilities planning and utilization, including research or program evaluation.
• Principles, goals, and objectives of community college administration.
• Federal and State laws governing California Community Colleges as they relate to facilities planning and utilization.
• Data management, storage and retrieval systems.
• Legal mandates, policies, regulations, and procedures that govern District operational processes.
• Principles, methods, techniques, and strategies, pertaining to construction management and maintenance programs; policies, procedures, equipment, materials and supplies related to planning, construction, operation, maintenance and repair of facilities and grounds.
• Basic principles of construction estimating, bid preparation and review; methods of estimating costs for supplies and equipment.
• Legal mandates; district policies, regulations, operational procedures, methods techniques; project management and computer software technology.
• The use of tools, equipment, supplies, practices, and methods associated with facilities and grounds maintenance work.
• Modern computers and software programs, including spreadsheets, word processing, electronic mail, and department specific programs; and office equipment and methods.
• General principles of maintenance, repair and operations of electrical/mechanical systems and equipment and heating/ventilation/air conditioning (HVAC) systems and equipment.
• Principles and practices of budgets and accounting.
• Basic operations, services, and activities of a hazardous waste removal program
• Management, supervisory, and leadership concepts, practices, methods, and techniques.

Ability to:

• Effectively and efficiently assist with the planning, organizing of the functions and activities of facility planning, construction, and maintenance program.
• Plan, organize, assign, direct and evaluate the functions and activities of the construction process.
• Maintain an effective data management, storage and retrieval system.
• Understand and carry out oral and written directions with minimal accountability controls.
• Effectively use tools, equipment and supplies related to the maintenance of buildings and grounds.
• Interpret building plans and specifications.
• Estimate costs of building repairs, alterations and maintenance work.
• Effectively supervise and train staff.
• Use judgement and make decisions in an independent, sound, and logical manner.
• Communicate both orally and in writing in an effective and articulate manner.
• Support the District in achieving its mission, vision, and strategic goals as appropriate.
• Focus on student success, service excellence, and willingness to assist colleagues District-wide.
• Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.

EDUCATION AND EXPERIENCE:
Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education:
Bachelor’s degree from an accredited college or university.

Experience:
Four years experience in facilities planning, construction management, or a closely related field, including two years of lead or supervisory experience; OR a combination of college education and experience listed above that is equivalent to a total of seven years, including two ears of lead or supervisory experience.

OTHER CERTIFICATIONS, LICENSES, OR SPECIAL REQUIREMENTS:

• A valid Class "C" California Driver's License is required by the time of appointment.
• The incumbent may be required to work evenings (including attending board meetings), and other irregular hours including weekends and holidays.

Supplemental Information

WORKING CONDITIONS:
Consistent with its obligations under the law, the San Joaquin Delta College will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Physical Demands:
The incumbent is required to conduct inspections which may involve frequent standing, walking, and bending at the waist. Work involves driving a vehicle to conduct work and to inspect and review college facilities, maintenance, and operations.

Work Environment:
Work takes place within indoor and outdoor environments.

Hazards:
The incumbents work around hazardous materials, machinery, moving vehicles, or construction.