Company Description
By working at Harvard University, you join a vibrant community that
advances Harvard's world-changing mission in meaningful ways,
inspires innovation and collaboration, and builds skills and
expertise. We are dedicated to creating a diverse and welcoming
environment where everyone can thrive.
Why join the Harvard Faculty of Arts and Sciences?
The Faculty of Arts and Sciences (FAS) is the historic heart of
Harvard University. It is the home of Harvard’s undergraduate
program (Harvard College, founded in 1636) as well as all of
Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate
School of Arts and Sciences, founded in 1872), Harvard Athletics
and the Division of Continuing Education. The 40 academic
departments and 30+ centers of the FAS support a community
unparalleled in its academic excellence across the broadest range
of liberal arts and sciences disciplines. Together, the FAS seeks
to foster an environment of ambition, curiosity and shared
commitment to knowledge and truth that elicits excellence from all
members of our community and prepares the next generation of
leaders through a transformative educational experience.
Job Description
Job Summary:
The Assistant Director reports to the Lakshmi Mittal and Family
South Asia Institute’s Executive Director and is responsible for
administrative oversight within the Institute and coordination for
effective administrative support within the FAS federated service
model as well as coordination with Harvard Global, the India
Office, and other Mittal regional locations. The Assistant Director
will be responsible for the execution of existing programs, as well
as the Institute’s communications and outreach to stakeholders and
the public. The Assistant Director will work with the Executive
Director to expand the Institute’s impact and reach, including the
creation of new programming activities.
Job-Specific Responsibilities:
Cross-functional Coordination and Project Leadership:
Coordinate and oversee support from FAS functional teams to ensure
the Institute receives aligned, responsive administrative
support.
Lead and execute administrative projects, coordinate responses to
requests and priorities from the division, FAS, and broader
University, the India Office, and other regional locations, and
represent the Institute on committees and working groups as
needed.
Resource stewardship:
Provides strategic resource stewardship (space, trade-offs, grants,
donor funds/reporting, delegated contracts, locally managed
endowment funds, etc.) to Executive Director/Faculty Director and
functional team members.
Program Management:
Provide oversight of the Institute’s events and programs and
administrative functions in consultation with the Executive
Director. Provide managerial support for student programs, events,
communications, the Visiting Fellows Program, Arts Program, and
other projects and initiatives as they arise. Travel to the region,
if needed, to support project staff in launching new programs and
initiatives.
Manage the Communications Manager, Arts Program Manager, Events
Coordinator, and Scholars Engagement and Administrative
Coordinator, and serve as backup for these functions as needed.
Ensure effective coordination across team members; resolve complex
operational and programmatic issues; and ensure that monitoring and
evaluation protocols are implemented to promote accountability,
assess outcomes, and support continuous improvement. Oversee the
training, professional development, and performance management of
direct reports.
Support end-to-end faculty grant processes, including RFP
development, application management, proposal review, and grant
awards, in collaboration with the Executive Director.
Manage ad hoc requests from faculty related to programs, research,
conferences, and other Institute initiatives.
Assist in the development and launch of new programs,
including:
- Managing program logistics and providing guidance on MOU
development and processing.
- Developing program rubrics and processes, coordinating
logistics, and building connections with universities, nonprofit
organizations, and other regional partners.
Conduct research and analysis and prepare presentations, memos,
reports, and other materials as needed. Collaborate with Institute
staff and offices across the University to advance project
objectives and ensure effective program implementation.
Executive Board & Committee Support
- Steering Committee: Attends all meetings to manage real-time
documentation, record detailed minutes, and track action
items.
- Advisory Board: Directs meeting logistics and delivers
high-level administrative support.
Outreach and Community Engagement:
Work with the LMSAI Executive Director to lead strategy for
outreach to MI community including donors, faculty and students.
Connect donors to faculty in coordination with Executive Director.
Connect with other departments proactively to plan joint events and
to spread knowledge of MI programming.
Facilitates the coordination of collaborative activities &
events among and between the Institute’s programs, as well as with
other Harvard depts/centers.
Other duties as assigned.
Note: This position may require occasional international travel to
attend workshops, or conferences and assist project staff with the
launch of new programs in the region.
Working Conditions :
This is a hybrid position with an expectation of working on campus
three days per week. Exact schedule will be determined in
conjunction with your manager and may adjust based on operational
and/or business needs.
Qualifications
Basic Qualifications:
- Bachelor's degree, with minimum of seven years program
management experience.
- Management experience.
Additional Qualifications and Skills:
- Master’s degree preferred.
- Must have cultural and relational sensitivity.
- Strong organizational and interpersonal skills are necessary,
as well as demonstrated written and oral communication skills.
- Experience in an academic setting is strongly preferred.
- Customer service orientation with excellent organizational,
logistical, and time management capabilities.
- Ability to work independently with strong attention to detail
and follow-through are essential, along with the ability to meet
deadlines.
- Strong commitment to continuous process improvement.
- Must enjoy working as part of a team and enjoy working in a
fast-paced environment.
- Knowledge of Microsoft Office Suite; Adobe InDesign and
knowledge of WordPress preferred.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity, Education, Credit,
Criminal
- Other Information: All formal offers will be made by FAS
Human Resources
Work Format Details
This position has been determined by school or unit leaders that
some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University’s Policy on
Employment Outside of Massachusetts .
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Salary Grade and Ranges
This position is salary grade level 058. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
