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Job Responsibilities Performs Assistant Registrar duties by overseeing enrollment and graduate reporting, beginning and end of term processing, and course substitutions. Serves as point of contact for subpoenas, FOIA and other records-related request. Serves as acting Registrar in supervisor's absence. Assists faculty and staff in the application of FERPA regulations and best practices in a given situation. Completes data audits, error correction, and merging duplicate student records within the
Student Information System. Evaluates post-secondary college transcripts for determination of transfer credits. Collaborates with deans and department chairs regarding transfer equivalencies, when needed. Awards transfer credit and notifies student of awarded credit. Assists admissions coordinators and advisement staff with determining placement based on prior college coursework. Oversees the awarding of advanced standing and proficiency credit. Provides guidance and training to office staff on the intake and determination of placement based on high school transcripts. Ensures authenticity of official high school and official post-secondary transcripts. Serves as the primary administrator for Degree Works, overseeing system operations, running scheduled jobs, submitting and managing Ellucian support tickets, and performing scribing activities to ensure accurate implementation of academic catalog changes. Coordinates with the Information Learning Technologies (ILT) department to manage system updates, troubleshoot issues, and conduct testing following upgrades. Collaborates with academic deans and department chairs to review catalog changes and ensure degree requirements are accurately reflected in Degree Works. Assists with reviewing system documentation and testing Banner upgrades to ensure system accuracy, compatibility, and functionality. Minimum and Additional Requirements A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
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