Assistant Registrar

About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

This position assists the Registrar in the day-to-day operations of the Registrar's Office, including supervision of staff, and perform duties in absence of the Registrar. The position performs and oversees degree evaluations, graduation preparation, and the maintenance of student academic records; prepares and submits required educational data and reports; supports Enrollment Management technology projects and systems; and assists students, faculty, staff, and other constituents with the interpretation of policies and resolution of questions and issues. The position also serves as a School Certifying Official and supports the administration of veterans and military education benefits.

Responsibilities

Registrar's Office Operations & Leadership (30%)

• Directs the day-to-day operations of the Registrar's Office.
• Reviews and evaluates business practices and implements improvements to enhance operational efficiency and effectiveness.
• Assists students, faculty, staff, and external clients with questions and the interpretation of academic policies and procedures.

Degree Evaluation, Graduation & Academic Records (25%)

• Performs and oversees degree evaluations and directs Registrar's Office activities related to graduation preparation.
• Maintains the accuracy and integrity of academic records in accordance with institutional, state, and federal requirements.
• Processes and oversees changes to student academic records.

Enrollment Management Technology (15%)

• Supports the maintenance and functionality of the student information system for Registrar's Office operations.
• Assists with Enrollment Management technology projects and implementations, including system testing.

Reporting & Compliance (10%)

• Prepares and submits student and educational activity data to governmental and educational agencies.
• Maintains knowledge of applicable academic regulations, policies, and procedures to support compliance with institutional, state, and federal requirements.

Veterans & Military Education Benefits (15%)

• Serves as a School Certifying Official, administering VA and military education benefits in accordance with applicable federal, state, VA, and institutional requirements.
• Coordinates benefit certification, military tuition assistance, payments, reporting, and student status changes with Financial Aid, the Bursar's Office, and other appropriate college personnel.
• Provides guidance and support to veteran and military-affiliated students and their spouses/dependents and supports related student programs and services.

Administrative & Customer Service Support (5%)

• Provides administrative and customer service support for Registrar's Office operations as needed.
• Performs other related duties as assigned.

Required Qualifications

• Bachelor's degree in a related field.
• Three years (3) experience in a similar position.
• Supervisory experience.

Knowledge, Skills, & Abilities

• Knowledge of student records management principles.
• Knowledge of college registration processes.
• Knowledge of FERPA requirements.
• Knowledge of GSC, USG, and Department of Veteran Affairs policies and procedures.
• Knowledge of academic grading and transcripts.
• Knowledge of data analysis and reporting.
• Skill in the delegation of responsibility and authority.
• Skill in the operation of computers and job-related software programs, including Banner.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Commitment to Excellence: Prioritize high standards in all endeavors, striving for distinction in education, research, and community engagement.

Student Success: Focus on enhancing regional workforce by effectively preparing students for successful careers, thereby ensuring a substantial return on their educational investment.

Innovation and Creativity: Encourage creative thinking and innovative solutions, driving progress and adapting to the evolving needs of our society and the wider world.

Belonging: Embrace and celebrate multiple perspectives, fostering an environment that enriches learning and promotes respect and understanding.

Equal Employment Opportunity

Gordon State College (GSC) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (protected status) be excluded from employment or participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any GSC program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

For questions or more detailed information regarding this policy, please email the Gordon State College Office of Human Resources at humanresources@gordonstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

This is a full-time, 12-month, exempt (salaried) staff position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test.