Fueled by the generosity of Chicago's philanthropic community, the
City Colleges of Chicago Foundation (CCCF) is a separate
not-for-profit, 501(c)(3) organization, governed by an independent
board of directors that exists to secure philanthropic resources to
provide financially for the needs of the City Colleges of Chicago
that cannot be met through government funding or student tuition
income.
Charitable contributions raised by CCCF supports students from all
backgrounds in reaching their academic and career goals.
Contributions support: innovative programming that prepares
students for future workforce and transfer opportunities, creative
partnerships including the strongest-ever relationship with the
Chicago Public Schools, scholarships that create access to a
quality, affordable education, and student supports from emergency
funding to housing coordination that ensure CCC continues to meet
the needs of all students.
PRIMARY OBJECTIVE
Reporting to the CCC Chief Financial Officer and the CCCF
President, the
Associate Vice Chancellor of Finance and
Operations CCC Foundation (CCCF) serves as CCCFs senior
financial and operational leader, providing strategic oversight of
financial resources, fundraising portfolios, and business
operations in support of philanthropic and institutional
priorities. The
AVC manages the Foundations business
operations relating to the strategic financial management and
accounting of the Foundations financial resources including gifts,
donations, grants and other contributions; ensures financial
activities adhere to sound fiscal practices and support the
advancement services functions of the Foundation; participates in
the strategic planning for the allocation and spending of funds;
and oversees portfolio-level financial planning and budget
management for large-scale, multi-year fundraising priorities and
campaigns. Performs related duties as required.
The position works closely with the AVC of Development & Major
Gifts and the CCCF Board of Directors.
ESSENTIAL DUTIES
- Develops the Foundations annual income and expense budget in
coordination with the CCC Chief Financial Officer, CCCF Board, and
President.
Performs financial analysis of CCCFs revenues, expenditures,
and financial performance. Prepares and presents financial reports
to Foundation President and Board to support strategic
decision-making on CCCF finances and planned expenditures.
Leads budget planning processes, including the development and
oversight of multiyear program budgets, and provide data driven
analysis to support informed leadership decisions regarding
fundraising activities, program budgets, and timely donor financial
reporting.
Attends quarterly CCCF Board meetings and makes presentations
on financial forecasting and various expenditure, income, and
budgetary issues as requested.
Monitors and ensures gifts, grants and other contributions are
administered in accordance with donor intent and grant agreements.
Works closely with Principal Investigators (PIs) and other
stakeholders to develop operating budgets, monitor expenditures,
and prepare financial reports.
Manages the expenditures and
reconciliation of private grants, major gifts, scholarships, and
other Foundation funds.
Prepares quarterly and annual spending reports for funders on
disbursement of funds.
Partners with CCC Principal Investigators (PIs) and the
Foundations Development team to design, develop, and manage
multiyear, multi-million-dollar programs or campaign budgets.
Collaborates with PIs and grant managers to forecast program
spending, monitor fund utilization timelines, and identify
potential budgetary risks affecting program implementation.
Provides regular financial analysis and strategic
recommendations to Foundation leadership regarding funding gaps,
remaining needs, and budget adjustments.
Tracks, synthesizes, and continuously updates financial
information related to priority fundraising campaigns, including
funding pipeline activity, anticipated awards, and secured funding,
and integrates this information into portfolio level financial
planning, forecasting, and leadership reporting.
Maintains and ensures accuracy and integrity of various
financial and accounting records and ensures compliance with
applicable accounting standards, financial reporting requirements,
and donor restrictions.
Develops and maintains financial tracking tools, dashboards,
and reports, using Salesforce and other systems to support
financial reporting, monitoring, and campaign reporting.
Attends quarterly meetings with CCCF asset management vendor.
Manages and implements activities related to investment and asset
management.
Serves as the primary liaison between CCCF and CCC
administrative functions, including Finance, Human Resources,
General Counsel, Procurement, and the Office of Information
Technology.
Collaborates with key stakeholders in creating and documenting
business processes to continuously improve operational
effectiveness.
Oversees and participates in the review and approval of various
accounts payable requests for the disbursement of funds including
scholarship payments, grant budget allocations, and vendor
payments.
Manages and ensures the functionality of a donor management and
fundraising software platform for CCCF. Generates various fund
account reports to review fund balances and prepare reports.
Works with District Office Finance in creating and establishing
processes and systems that strengthen tracking Foundation
expenditures and streamline financial reporting for Foundation
resources.
Collaborates with various CCC stakeholders, including members
of the Institutional Resource Development and Finance teams, to
facilitate the timely exchange of relevant grant information, data,
and financials.
Supports CCCF President and Board of Directors in the
development and administration of gift acceptance policies and
procedures.
Performs related duties as required.
REPORTING RELATIONSHIPS
Reports To: CCC Chief Financial Officer
Direct Supervision: CCCF Manager-Accounting and
Operations
QUALIFICATIONS
- Bachelor's degree from an accredited college or university in
Accounting, Business Administration, Finance, or a related field.
Masters degree preferred.
- CPA or advanced experience in charitable foundation fund
accounting required.
- A minimum of seven (7) years of progressively responsible
experience in finance, accounting, fundraising operations, or
related areas, preferably within education, non-profit, foundation,
or philanthropic environments.
- Experience with fund accounting and financial management for a
501(c)(3) organization or charitable foundation preferred.
- Competency with financial management/accounting software
applications required.
- Knowledge of fundraising CRMs required; Bloomerang and
Salesforce preferred.
- Demonstrated knowledge of accounting principles, financial
management practices, budgeting methodologies, and financial
reporting standards.
- Knowledge of nonprofit financial reporting, fundraising
performance metrics, donor stewardship practices, and philanthropic
resource management preferred.
- Excellent verbal, written and interpersonal communication
skills, with the ability to translate data into meaningful
narratives.
- Strong analytical, strategic, and critical thinking skills to
provide thought leadership and identify financial, operational, and
process improvement opportunities.
- Ability to exercise sound judgment and demonstrate a high level
of attention to detail.
- Ability to interact professionally and tactfully with
individuals from diverse educational, cultural, and professional
backgrounds.
- Ability and willingness to work evenings and weekends as needed
and travel to events on and off campus.
- Proficiency in use of Microsoft Office 365 (Word, Excel,
PowerPoint, Outlook, Teams).
$122,579 - $135,000
Offered salary will be determined by the applicant’s education,
knowledge, skills, and abilities, as well as other factors such as
internal equity.
Benefits information is found at
https://www.ccc.edu/departments/Benefits/
WE OFFER: Excellent health and welfare benefit package and
long-term savings and investment programs including 403(b) &
457(b) Investment Plans and a pension plan with the State
University Retirement System (SURS) Plan. Generous vacation,
holiday, personal and sick days, and tuition reimbursement. For a
more detailed overview of benefits, please visit the benefits page
of our website.
TBD
