Contract and Grant Compliance Manager

Monmouth University Main Campus
West Long Branch, NJ

Monmouth University is seeking a development, engagement, or marketing professional for a Contract and Grant Compliance Manager in the Office of Research and Sponsored Programs. The Manager is responsible for ensuring compliance with sponsored agency programmatic policies, guidelines, rules and regulations over the lifecycle of the grant. Provides technical assistance and support of grant funded programs, facilitates grant post award process and monitors post-award grant compliance. Reviews and negotiates grants and contracts to ensure compliance with federal and state law, agency requirements and University policies and procedures. Disseminates information related to awards and contract fulfillment activities and supports reporting activities. Works as a team with other University staff in performing grants office activities and assists the University with maintaining external funding.
This is an in-person, on-campus, non-remote position.

Application Material Required:

Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

• Resume or Curriculum Vitae
• Cover Letter

Optional Documents:

• Professional References

Duties and Responsibilities:

• Coordinate with Finance/Grant Accountant to establish and activate award accounts in the university's financial and research systems based on executed award documentation and initiate award set-up after thorough review of Notice of Award.
• Review, negotiate and approve terms and conditions for grants and cooperative agreements; ensure that the principal investigator (PI) has obtained all required certifications and assurances (use of animals or human subjects in research, conflicts of interest, etc.)
• Review and interpret award terms, conditions, and budgets to ensure compliance and proper fund management.
• Coordinate with the Pre-Award team for smooth transition from proposal to post-award phase.
• Maintain complete and accurate records for all sponsored projects.
• Assist with the interpretation of sponsor requirements and federal regulations and ensure University and sponsor policies, procedures and processes are followed.
• Acts as the compliance point of contact for all assigned projects.
• Interprets and ensures compliance with agency rules, regulations, guidelines, etc. Assists principal investigator/program director in award compliance.
• Monitors and evaluates changes in government regulations, disseminating relevant updates and analyzing their impact on university policies and procedures to ensure compliance and adaptability.
• Ensure adherence to Uniform Guidance (2 CFR 200) and other federal, state, and sponsor-specific requirements.
• Monitor subrecipient activities and ensure timely collection of required reports and documentation.
• Informs principal investigators/project directors of any compliance issues regarding grantor agency regulations, and disallowances with their program. Assists in correcting discrepancies and monitors corrective actions.
• Participates in audits and preparation for audits. Assist with audit requests, documentation reviews, and compliance monitoring activities.
• Enforce university policies related to cost principles, indirect cost rates, and expenditure documentation.
• Provides trainings, guidance and assistance to principal program staff on compliance issues and questions and serve as a resource to both internal and external colleagues.
• Facilitates workshops including training in partnership with Finance, Purchasing, Human Resources and General Counsel for the University community.
• Keep abreast of laws, regulations, external and internal policies, and procedures governing the administrative of grants and cooperative agreements.
• Provide post-award guidance and training to principal investigators and departmental staff regarding sponsor requirements and university policies.
• Serve as one of the key contacts for sponsor financial officers regarding invoicing, reporting, and compliance matters.
• Establishes calendar of reporting and closeout reminders for sponsored programs, reminds principal investigators/project directors of reporting deadlines.
• Collaborate with Finance/Grant Account to communicate proactively with PIs on project spending trends, budget projections, and potential compliance issues.
• Collaborate with internal offices including Finance, Purchasing, Office of General Counsel, and Human Resources to support award administration.
• Serve as the University liaison with the funder/sponsor in the negotiation of changes to sponsored research commitments, budget adjustments/modifications, changes in scope of work, and project no-cost extensions. and work with the Grant Accountant on any budgetary implications of each action.
• Monitor the Program Reporting progress reports with the Financial Reporting progress reports and submit both reports in a timely fashion to internal and external stakeholders.
• Performs document closeout of awarded projects.
• Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.

Minimum Qualifications:

• Bachelor's degree.
• Minimum of three (3) years of experience in post-award grant, contract negotiations, grant compliance and contract administration in a higher education or research environment.
• Knowledge of federal and sponsor regulations governing grants and contracts, including Uniform Guidance.
• Proficiency with financial and grants management systems (e.g., Banner, Workday, PeopleSoft, Cayuse, or similar).
• Strong analytical and organizational skills, with attention to detail and accuracy.
• Excellent written and verbal communication skills and the ability to work collaboratively across departments.

Preferred Qualifications:

• Master's degree.
• Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA) credential.
• Experience managing a diverse portfolio of federal, state, and foundation-funded awards.

Working Conditions

• Standard office environment with occasional extended hours during reporting or audit periods.
• Hybrid or remote work options may be available based on university policy.

Questions regarding this search should be directed to: Barbara Santos at bsantos@monmouth.edu or 732-263-5629

Note to Applicants:
Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks:

• 403(b) Retirement Plan (8% employer contribution)
• Generous Paid Time Off
• Medical, Dental & Vision Insurance Benefits
• Tuition Remission for employee upon hire
• Tuition Remission for spouse or civil-union partner and IRS dependent after one-year of full-time continuous employment
• Generous Paid Time Off
• Employer paid Short & Long-Term Disability
• Employer sponsored Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and more

To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

Department: Office of Research and Sponsored Programs
Work Schedule: Monday through Friday
Total Weeks Per Year: 52
Hours Per Week: 36.25
Expected Salary: $87,000 - $93,000
Union: N/A
Job Posting Close Date: Open until filled