Deputy Registrar

Overview

Utah State University is Utah's land grant institution and a nationally recognized R1 university. We are excited to hire a collaborative, strategic, and innovative leader to serve as the inaugural Deputy Registrar. This newly created role represents a significant investment in the future of the Office of the Registrar and the university's commitment to student success and operational excellence.

This is position is a rare opportunity to help shape and define a senior leadership role from the ground up. The Deputy Registrar will closely partner with the Vice Provost & University Registrar to develop vision, structure, office culture, and operational practices that will guide the registrar's function for years to come. The successful candidate will bring a strong expertise in registrar services and a passion for developing people and strengthening teams.

The Deputy Registrar will report to the Vice Provost & University Registrar and will provide day-to-day leadership of core records and registration functions. They will serve as a key strategic partner in advancing a modern, responsive, and service oriented registrar's office. As the Registrar's delegate and surrogate when appropriate, the Deputy Registrar will play a central role in operational decision-making and campus collaboration.

The Deputy Registrar will promote student success and support academic excellence while ensuring the accuracy, integrity and security of the university's academic records. They will position the Office of the Registrar to meet both current and future institutional needs.

Responsibilities

Leadership & Program Oversight

• Provide overall direction and strategy for registrar services operations based on institutional goals, student needs, and emerging trends in higher education.
• Provide direct leadership and oversight for assigned functional teams and initiatives.
• Direct a leadership development framework for registrar staff that focuses on coaching and mentoring strategies and cross-training and professional growth opportunities.
• Foster a culture where staff feel empowered, supported, accountable, and encouraged to innovate.
• Model inclusive leadership practices that value diverse perspectives and promote collaboration and trust.

Strategic Planning & Policy Development

• Co-develop and implement strategic and tactical plans for the Office of the Registrar aligned with institutional priorities.
• Establish, document, and assess policies, procedures, and service standards to ensure accuracy, integrity, security, compliance, efficiency, and consistency.
• Identify and reduce procedural, policy, or systemic barriers that affect students, faculty, and staff.
• Interpret and advise campus partners on registrar policies and procedures.

Collaboration & Institutional Engagement

• Serve as a key liaison to academic units, IT, advising, enrollment management, and other campus partners.
• Build strong relationships across campus through communication, responsiveness, and partnership.
• Lead and participate in committees, task forces, and shared governance efforts related to student records, academic policy, retention, and persistence.

Budget & Resource Management

• Develop the annual budget submission for registrar services operations for review and approval.
• Manage programs within approved budgets, applying best practices in fiscal stewardship, resource allocation, and operational efficiency.

Process Improvement & Project Management

• Analyze existing processes and recommend improvements grounded in best practices and data-informed decision-making.
• Partner with IT and functional stakeholders to evaluate, implement, and enhance student information systems and related technologies.
• Use data and analytics to evaluate service delivery, workload, compliance, and outcomes.
• Ensure compliance with institutional, state, and federal regulations; support audit and quality assurance processes.
• Stay current with emerging trends in higher education, student success, and registrar services administration.

Qualifications

Minimum Qualifications:

• Bachelor's degree in higher education administration, public administration, business administration, or a related field.
• Minimum of 9 years of related work experience, including 5 years of leadership experience, or equivalent combination of education and work experience.
• Significant progressive leadership experience in university registration, records, or closely related academic administration functions.

Preferred Qualifications:

• Master's degree in higher education administration, education leadership, public administration, or a related field.
• Experience with student information systems and academic records technologies.
• Knowledge of FERPA, accreditation requirements, and higher-education regulatory standards.
• Experience managing budgets and large-scale operational projects in a university environment.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
2. Cover letter to be typed/pasted at the end of your application
3. Leadership Philosophy to be typed/pasted at the end of your application under "Leadership Philosophy"
4. Applicants must provide at least three references who will not be contacted without prior notice.

Document size may not exceed 10 MB.

Advertised Salary

Minimum of $95,000 commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

College/Department Highlights

The Office of the Registrar supports Utah State University's mission of learning, discovery, and engagement by maintaining accurate records and ensuring compliance with curricular requirements.

Registrar staff are able to track record and registration data and use it to effectively guide student registration practices and advising; help faculty understand implications of curricular decisions; help interpret and implement policy and suggest changes that better meet the intent of the educational philosophy of Utah State University. The Office of the Registrar plays a strategic part of institutional efforts to manage enrollment.

Our core values include: service, trust, integrity, collaboration, and compassion.

Within the Office of the Registrar, our teams include:

• Registration
• Records
• Graduation
• Transfer Articulation
• Academic Scheduling
• NCAA Academic Eligibility
• University Catalog
• Degree Audit
• Accounts Receivable
• Concurrent Enrollment
• Academic and Professional Testing Services

The Office of the Registrar is a reporting unit of the Office of the Provost & Chief Academic Officer. For more information, please visit our website at https://www.usu.edu/registrar/.