Design, plan, execute and staff the Commencement dinner for
honorary degree recipients and serve as primary point of contact
for the College's honorary degree recipients leading up to and
through Commencement weekend, coordinating all visit
logistics.
Working closely with the President's Office staff and the
Secretary of the College, lead on the hospitality elements of Board
of Trustee meetings, including all meals, receptions, and
refreshments.
Provide comprehensive logistical and operational support for
special meetings, retreats, or campus events associated with
Presidential projects, and other high-level institutional visits.
Support includes planning and execution of schedule, receptions
and meals, and involves close coordination with campus constituents
and external stakeholders.
Provide scheduling, invoicing, and general administrative
support for special projects and initiatives within the President's
Office, including backup sick/vacation coverage for the EA roles in
the office, as needed.
Maintain detailed and organized records, documentation, and
reference materials. Conduct post-event debrief, and follow-up;
preserve institutional knowledge and find opportunities for
creativity and innovation to improve execution of recurring events
year over year.
This position is scheduled for 24 hours per week.
The hiring range for this position is expected to be: $$40,600 -
43,800 annually.
BENEFITS AND PERKS
Education/Skills Requirements:
A high school diploma or GED equivalent required, Associate's
degree preferred.
- In-depth understanding of event design, planning, execution,
and logistics.
- Knowledge of hospitality standards for high-profile
audiences.
- Knowledge of office administration, record-keeping, scheduling
systems, and documentation requirements.
- Skill in coordinating scheduling, travel, accommodations,
venues, and catering.
- Skill in identifying and resolving event-related issues
quickly, calmly, and creatively.
Experience Requirements and/or Equivalents:
Required:
- A minimum of 4 years experience in an administrative or similar
role
- Strong ability to plan, organize, and manage multiple projects
and tasks simultaneously and efficiently.
- Advanced written and verbal communication; effective with
internal/external stakeholders, including trustees.
- Strong organizational skills, precise in documentation,
record-keeping.
- Effectively prioritize and follow through on tasks to ensure
timely and flawless execution.
- Proficient in using computer software including MS Office Suite
(Word, Excel, PowerPoint), and email platforms.
- Excellent interpersonal skills with the ability to build and
maintain relationships with alumni, donors, staff, and other
stakeholders.
Preferred:
- Prior experience working in higher education.
Standard Work Days and Hours:
Standard administrative hours are 8:30am - 5:00pm. The position is
scheduled for 24 hours/week.This is an exempt position requiring
the time commitment necessary to successfully complete job
requirements. Some weekend and evening hours required and schedule
may vary.
About Bowdoin:
Bowdoin embraces diversity in all forms, and the College is home to
talented students, faculty and staff-with a variety of racial,
ethnic, cultural, and socioeconomic backgrounds; religious beliefs;
and gender identities, among other factors.
We encourage applications from candidates committed to the support
of an inclusive campus community and those who will enrich and
contribute to the College's multifaceted diversity. We value a
community in which individuals of all backgrounds are warmly
welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the
liberal arts for well over 200 years. Bowdoin's reputation as a
preeminent liberal arts college rests on the excellence of its
faculty, students, and staff; intimate size; strong sense of
community; and connections to the people, history, and natural
beauty of Maine.
Bowdoin's campus is situated in a beautiful natural setting.
Located in Brunswick, Maine, a town of approximately 20,000, the
College is a short drive from the Maine coast, twenty-five miles
from Portland and 120 miles from Boston.
Shift:
Employment Category: Casual
Benefits Eligible:
Pay Type: Salaried
Background Check Package Requirements:
Faculty/Administrative
Is driving a Bowdoin vehicle an essential function of this
job?:
Is a pre-placement physical required for this position?:
No
Posting Date: 08/25/2026
Applications Accepted Until:
Open Until Filled: No
Special Instructions to Applicants:
EEO Information:
Bowdoin College complies with applicable provisions of federal and
state laws that prohibit unlawful discrimination in employment,
admission, or access to its educational or extracurricular
programs, activities, or facilities based on race, color,
ethnicity, ancestry and national origin, religion, sex, sexual
orientation, gender identity and/or expression, age, marital
status, place of birth, genetic predisposition, veteran status, or
against qualified individuals with physical or mental disabilities
on the basis of disability, or any other legally protected
statuses.
To apply, visit https://apptrkr.com/9788823"">https://careers.bowdoin.edu/postings/18287
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