Events Coordinator - Workforce and Community Partnerships

event planning and production; event administration; and marketing/communication related to event coordination. The Events Coordinator is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

Essential duties and responsibilities include the following. Other duties may be assigned.

1. Proposes enhancements to improve event planning and implementation process
2. Develops cost estimates, contracts, and invoices in accordance with college policies and subdivision revenue goals
3. Manages relationships with external event vendors, ensuring contracted services are delivered in accordance with agreements and College/division standards
4. Makes recommendations and arranges food and beverage services based on client preference
5. Ensures appropriate decor/signage meets the quality expectations of the subdivision and client
6. Creates and revises room layouts for each event
7. Manages on-site production and clean up for events as necessary
8. Coordinates with other college departments as necessary to deliver events
9. Communicates in a timely manner with internal and external event organizers
10. Prepares event outlines for approval by customer
11. Assists with preparing event budgets including provisions for target profit margins
12. Coordinates appointments and visits to promote conference center facilities and capabilities
13. Maintains and distributes an accurate schedule and calendar of events
14. Maintains a resource list of recommended external vendors
15. Prepares contracts, addendums, and invoices in a timely manner per department standards
16. Serves as primary point of customer service for events and customers
17. Manages customer relations, including collection efforts regarding delinquent accounts and receivables
18. Assists College departments with presenting and promoting programs/services to prospects
19. May participate in college and subdivision outreach activities (presentations and events)
20. May serve on College committees and task forces as required
21. Develops relationships with internal and external groups, agencies, schools, and community groups to enhance and promote programs and services
22. Supervises staff including any contract, temporary and support staff when conducting an event
23. Ensures that vendors and/or independent contractors are effective and represent the mission and vision of the division Ensures vendors and independent contractors deliver contracted services that meet event requirements, contractual expectations, and College/division standards
24. Communicates effectively and collaborates with stakeholders during the planning and execution of events
25. Other duties as assigned

Education/Experience:

• Bachelor’s degree in education, business administration, hospitality management, or applicable degree required.
• Three (3) or more years of business, hospitality, event management, communications, or relevant work experience required.
• Budgeting and fiscal responsibility experience

Please ensure you have listed the minimum of three (full-time equivalent years of experience) on your materials

Qualifications:

• Supervisory experience preferred
• Salesforce CRM experience preferred
• Organizational and project management skills
• Budget management and analysis
• Computer proficiency and ability to utilize databases/CRM platform
• Strong verbal, listening, and written communication skills
• Ability to work effectively with a diverse college workforce and client group; ability to lead and work collaboratively with staff, faculty, consultants, and others
• Ability to monitor the attainment of defined objectives and goals
• Understands and effectively works in business, non-profit, hospitality, and higher education environments
• Must be available outside regular business hours to support scheduled events, customer needs, and address urgent operational issues

Position Status: Full Time

Hours: General Hours 8:00 a.m. – 5:00 p.m. Evenings and weekends as required by customer event needs

Salary/Wage: $60,957-$78,000 (plus exceptional benefits)

Hourly/Salary: Salaried

Benefits:

FT Professionals Position Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:

• Health, Dental, Vision
• Life insurance, Optional life
• Disability insurance
• Tuition reimbursement
• Tuition waiver
• SURS Retirement plan
• Vacation Days
• Holidays
• Sick Leave
• Personal days
• Bereavement days
• Tax-sheltered annuity plans

Please visit our site to review specific benefits and eligibility criterion for this position/category at www.morainevalley.edu/hr

Review of Applications Begins: 09/21/2026

Posting Number: AP00584P

Open Date: 09/02/2026

Open Until Filled: Yes

Special Instructions to Applicants:

To ensure full consideration, well-qualified applicants should apply prior to the review date with complete materials (resume, cover letter, and complete application with employers and references). Please apply through jobs.morainevalley.edu only.

For more information or assistance:
Moraine Valley Community College
Office of Human Resources
(708) 974-5704
hr@morainevalley.edu

Organization

Moraine Valley Community College is dedicated to ensuring our students gain the knowledge and skills needed to meet the demands of a changing world. With nearly 150 programs, expert faculty, state-of-the-art learning facilities, and a vibrant campus culture, you’ll see why we are among the nation’s premier two-year institutions of higher learning.

The Moraine Valley Community College District 524 covers 139 square miles in the southwest suburbs of Chicago. The district has population of about 400,000 people and includes 26 communities.

Recognizing employees are among our most valuable resources, Moraine Valley strives to attract, hire and retain diverse and highly qualified personnel.

Our Human Resources Department is committed to providing professional, prompt and fair services to current and prospective employees. We are excited at the prospect of new personnel sharing their knowledge and expertise within our community and we encourage all to apply for open positions for which they are qualified. The college prides itself on providing an atmosphere that fosters professional and personal growth—one of the many reasons we are recognized as an Avatar HR Solutions Best in Class Employer.