Provides high-level, confidential executive and administrative support to the Associate Vice Chancellors for Campus Enterprises, Facilities, and Finance. The position serves as a central point of coordination for executive priorities, leadership schedules, communications, meetings, projects, travel, and office operations. Workload shifts among the three portfolios in response to the annual cycle, institutional priorities, and emergent needs. The role exercises independent judgment, discretion,…
initiative, and sound prioritization while representing the offices with internal and external constituents. The position also provides backup support to the Executive Assistant for the Vice Chancellor for Finance and Administration, as needed. Minimum Qualfications
High school diploma or equivalency and three years of progressively responsible administrative office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications
Bachelor’s degree in business administration, Marketing, Communications, or related discipline.
Minimum of five (5) years of progressively responsible administrative or office management experience.
Proven ability to collaborate effectively and interact with individuals from diverse backgrounds.
Demonstrated commitment to excellent customer service, with strong problem-solving abilities.
Ability to work effectively in a fast-paced environment while anticipating and responding to executive-level needs.
Strong interpersonal, verbal, and written communication skills, with the ability to communicate clearly and professionally.
High level of technical proficiency, including the Microsoft Office Suite and enterprise systems such as Banner, Jaggaer, and Emburse (Chrome River).
Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
