Fleet Manager & Lead Bus Driver

POSISTION: Fleet Manager & Lead Bus Driver

Description of Duties:

The Fleet Manager & Lead Bus Driver is responsible for direct transport services, operational management, maintenance oversight, and safety compliance for Rose State College's vehicle fleet across all campus-wide travel needs. Reporting directly to the Athletic Director, this role serves primarily as the lead commercial driver for college athletic teams and campus trips, while also overseeing fleet scheduling, maintenance, safety protocols, and general campus transportation. Additionally, in consultation with the Athletic Director, this role manages the fleet operating budget, vehicle maintenance forecasting, and travel expense tracking in strict adherence to institutional policies, Oklahoma Department of Transportation (ODOT), and Federal Motor Carrier Safety Administration (FMCSA) regulations. Direct Driving & Operational Transport (approx. 50%). Serve as the primary commercial driver operating Class B/Class A passenger vehicles (buses/coaches) to safely transport athletic teams, student organizations, faculty, and campus leadership to in-state and regional destinations. Conduct thorough pre-trip and post-trip vehicle inspections in compliance with DOT guidelines prior to every travel departure. Oversee full vehicle readiness on travel days, including fueling, cargo/equipment loading, passenger safety briefings, and route/travel time optimization. Serve as the primary, hands-on driver for high-priority trips, multi-day athletic road trips, overnight stays, and emergency travel schedule adjustments. Fleet Operations, Budgeting & Compliance Management (approx. 30%). Maintain and manage the master campus transportation schedule, coordinating vehicle availability and dispatch for athletic teams, academic departments, student activities, and institutional events. In consultation with the Athletic Director, develop, manage, and monitor the annual fleet operating budget, including forecasting fuel costs, routine maintenance, major vehicle repairs, parts inventory, and third-party vendor contracts. Track, reconcile, and report fleet-related expenditures, mileage logs, fuel card usage, and driver per diem/travel costs to ensure fiscal responsibility and compliance with college procurement policies. Oversee preventative maintenance schedules, safety inspections, repair logs, and annual DOT inspections for all campus buses, passenger vans, and utility vehicles through authorized third-party service providers. Establish and enforce vehicle cleanliness standards, fuel management programs, and fleet key control across all department users. Serve as the Primary Designated Employer Representative (DER) for DOT driver compliance, managing Driver Qualification (DQ) files, pre-employment screening, FMCSA Clearinghouse queries, and mandatory drug/alcohol testing programs for all authorized campus drivers. Coordinate vehicle registration, tag renewals, state risk management insurance documentation, and roadside assistance protocols. Driver Vetting, Scheduling & Supervision (approx. 20%). Screen, train, and certify secondary/adjunct drivers (coaches, staff, and part-time drivers) on institutional fleet safety standards, passenger van operations, and passenger safety protocols. Manage driver scheduling and assign qualified secondary drivers to concurrent campus travel commitments to optimize fleet coverage and minimize overtime costs. Monitor driver Hours of Service (HOS) and driver logbooks to ensure full regulatory compliance during long-distance or multi-day travel. Position regularly requires working non-traditional hours including early mornings, late nights, weekends, holidays, and overnight stays during peak athletic seasons. Exposure to outdoor weather conditions and extended travel environments during peak travel seasons. Perform other related transportation and fleet management duties as assigned by the Athletic Director.

Minimum Qualifications:

Valid Commercial Driver's License (CDL) Class A or Class B with Passenger (P) endorsement and Air Brakes authorization required (no L restriction). Active DOT Medical Examiner's Certificate. Minimum of 3-5 years of professional commercial driving experience, with a background in fleet coordination, logistics management, budget tracking, or transportation safety compliance. Strong hands-on commercial vehicle operating skills and commitment to passenger safety. Strong organizational, travel scheduling, and financial management skills using digital systems and spreadsheets. Excellent interpersonal communication skills when interacting with student-athletes, coaches, faculty, and vendors. Clean motor vehicle record (MVR) with zero major violations or suspensions within the last 36 months. Flexible, open availability to work evening hours, weekends, holidays, and multi-day overnight trips. Successful pre-employment DOT drug screen and participation in random drug/alcohol testing pool. Ability to sit and operate a commercial bus for extended periods (up to FMCSA daily driving limits); ability to lift, push, pull, or carry gear, luggage, and institutional equipment up to 50 lbs.

Desired Qualifications:

School Bus (S) endorsement. Prior experience managing transportation, fleet budgets, or driving in higher education, public agencies, or school districts. Familiarity with Oklahoma State Fleet Risk Management protocols and FMCSA digital compliance software. Proficiency in state procurement processes and advanced digital fleet management software.

Application Deadline: Until Filled

Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required.

Candidate selected will serve a probationary period.

All finalists may be subject to a background check and/or drug test.

(Posted on October 27, 2026)

Must be eligible to work in the United States.

Rose State College's Annual Security Report, including VAWA disclosures, is located at https://rose.edu/wp-content/uploads/2025/09/Rose-State-ASFSR-2025.pdf.

An Equal Opportunity Employer.

In accordance with the American with Disability Act, reasonable accommodations in the application process will be provided upon written request.

EMPLOYEE RELATIONS (405)733-7979

6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799